Accounting Specialist

Job Summary

As a member of the Finance team reporting to the CFO, the Accounting Specialist will work closely with management and staff on a wide variety of daily activities to support the accounting and financial reporting needs of the organization and ensure policies and procedures are followed.   

Agency Expectations

• Acts as a role model within and outside the Agency 
•  Maintains a positive and respectful attitude
• Works in collaboration with supervisor to determine and carry out departmental oversight and organizational strategic goals
• Demonstrates self-motivation, flexibility and efficient time management

DUTIES AND RESPONSIBILITIES

• Prepare Invoices according to contract specifications and post payments accordingly
• Perform banking transactions, including wiring and transferring funds
• Process full cycle accounts payable from coding and recording vendor invoices to processing payments in a timely manner
• Process employee expense reports
• Communicates with vendors via phone or email to answer inquiries or clarify issues.
• Manage vendor files
• Timely and accurate processing of employee payroll including transmitting payroll taxes, processing of garnishment payments and employee benefit payments
• Generate 1099's and W-2's
• Prepares deposits and records to accounting system
• Assists with timely month end and year end close and performs monthly account reconciliations
• Identify areas of improvement in accounting processes and work with Accounting team to improve effectiveness and efficiency of department
• Assist with risk management program and insurance claims
• Assist with preparation of audit documents and tax returns
• Perform other duties as assigned

MINIMUM EXPERIENCE/EDUCATION REQUIREMENTS

• Associate’s degree with significant coursework in accounting, business or related field.  AND/OR
• 1-3 years general accounting or bookkeeping experience including accounts payable, accounts receivable, payroll and employee benefits.
• Demonstrates proficiency with automated accounting software
• Excellent written and verbal communication skills
• Proficient with MS Office skills (Outlook, Excel, Word)
• Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Exceptional attention to detail, confidentiality and the ability to produce high quality work

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.