Processes invoices, performs three-way matching, resolves payment discrepancies, maintains vendor records, reconciles statements, monitors GRNI data, supports payment runs, and maintains accurate business records. Collaborates with Purchasing, company sites, vendors, and accounting team members to ensure timely accounts payable processing and provides backup coverage when needed.
- Receive, Review & Process invoices into the system.
- Work with Purchasing and other levels of the company to ensure timely processing and resolve discrepancies & exceptions.
- Process update or new vendors request as need it.
- Monitor GRNI monthly and interact with sites to maintain clean data in AP and Procurement modules.
- Attend vendor inquiries and statements reconciliations.
- Serve as backup when other team members are out of the office.
- Ensure timely filing & maintenance of business records.
- Help with weekly payment run as needed.
- Performs other duties as assigned
Requirements
- High School diploma or equivalent required, Associate degree (two-year college or technical school) Preferred, Field of Study: Accounting or Finance
- Minimum of five (5) years’ work experience in AP-accounting (3-way matching)
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Similar Jobs
Fintech • Software
Manage daily accounts payable operations, including invoice review, coding, processing, payment preparation, vendor account maintenance, reconciliations, discrepancy resolution, reporting, and month-end/year-end close support. Maintain accurate financial records, communicate with vendors and internal teams, monitor aging, protect confidential information, and identify process improvements while working independently in a remote environment.
Top Skills:
AlegraCloud-Based Accounting SystemsElectronic Payment SystemsErp SystemsNetSuiteQuickbooksSpreadsheetsXero
Artificial Intelligence • Computer Vision • Machine Learning • Robotics • Defense • Manufacturing
Manage the full-cycle, high-volume accounts payable process, including invoice processing, three-way matching, GL and cost-center coding, vendor payments, reimbursements, reconciliations, accruals, aging reports, vendor maintenance, and audit support. Resolve invoice discrepancies and vendor inquiries while supporting manufacturing procurement and month-end close. The role uses NetSuite, Ramp, Mercury, Rippling, and Excel in a fast-paced defense hardware startup.
Top Skills:
AchAi-Based Invoice AutomationMercuryExcelNetSuiteOcr Invoice CaptureOdooRampRipplingWire Payments
Food • Retail • Hospitality
Manages full-cycle accounts payable across multiple entities, including invoice processing, vendor statement reconciliation, payments, credit card activity, AP aging, documentation, and month-end close support. The role also resolves discrepancies, maintains audit trails, improves AP controls and processes, and supports broader accounting needs.
Top Skills:
ExcelNetSuiteRamp
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
