Accounts Payable Specialist

Job Description

Our Accounting team plays a key role in keeping the company running smoothly by managing accounts payable, accounts receivable, payroll, and general ledger activities. We focus on accuracy, compliance, and timely financial reporting, while building strong partnerships with vendors and employees. Joining our team means working in a collaborative environment that values attention to detail, continuous improvement, and supporting one another’s success.

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, payments, and expense reports. This role maintains compliance with company policies, supports month-end close activities, and contributes to the overall efficiency of the Accounting team.

 Duties

Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system

Perform three-way match (PO, receipt, invoice) where applicable

Prepare and process weekly check runs, ACH, and wire transfers

Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies

Review and Approve Expense Reports

Reconcile vendor statements and respond to inquiries promptly and professionally

Review and process employee expense reports in compliance with company policy

Assist with month-end close by preparing accruals and reconciliations related to AP

Maintain vendor files, including setup and updates in the accounting system

Support audits by providing documentation and responding to requests

Education and Background

Education

Associate’s degree in Accounting, Finance, or related field; or equivalent combination of education and relevant experience

Years of Experience

2+ years

Required Skills

Required

2+ years of experience in Accounts Payable

Hands-on experience with Deltek Costpoint Accounts Payable module

Experience with Deltek Costpoint Expense module (processing and reviewing expense reports)

Strong knowledge of AP processes, including invoice processing, three-way match, and payment methods

High attention to detail and accuracy in handling financial data

Strong organizational and time management skills with the ability to meet deadlines

Proficiency in Microsoft Office Suite (Excel, Outlook, Word)

Effective communication skills to interact with vendors, employees, and internal departments

Preferred Skills

• Background in government contracting and understanding of compliance requirements
• Experience with audits and preparing supporting documentation
• Familiarity with ACH, wire, and international vendor payments

Working Conditions

This is a full-time, remote position. The Accounts Payable Specialist will primarily work from home, with occasional in-person meetings or training sessions as needed.
The standard schedule is Monday through Friday; however, additional hours may be required during month-end, quarter-end, or year-end close to meet critical deadlines.
The role requires reliable internet access and the ability to work in a private, distraction-free environment to maintain confidentiality.
Regular collaboration with managers, vendors, and the Finance team will be conducted via Teams, email, and other virtual communication tools.

• Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
• Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
• Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
• Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
• Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
• Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.