Provide administrative support to managers and teams, manage calendars, organize meetings and notes, handle expense/time approvals, coordinate travel and onboarding, support project coordination, and maintain confidential information.
Job Summary/Can work from any one of the 4 locations
The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities
Principle Duties and Responsibilities
- Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
- Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
- Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
- Partner with the team to build efficiencies within the team and improve alignment and communication
- Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
- Coordinate travel as requested
- Assist with project coordination within the team
- Assist/coordinate new employees onto the team
- Handle and maintain confidential and sensitive information
Qualifications
- Minimum high school diploma
- Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
- Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
- Working knowledge of various office equipment (computer, scanner, etc.)
The Company is an Equal Opportunity Employer.
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