Supports the daily operation of a childcare center through scheduling, bookkeeping, record maintenance, enrollment billing, family communication, staff onboarding, compliance, and classroom assistance. Maintains child and staff files, monitors attendance and classroom ratios, prepares welcome materials, assists with tours, and helps ensure licensing and curriculum standards are followed.
The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.
Job Responsibilities:
- Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
- Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
- Be Organized! Create and maintain all children and staff files.
- Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
- Be Positive! Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
- Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.
Job Requirements:
- Must be at least 21 years of age
- High School Diploma or equivalent, CDA or Associate degree preferred
- Must have at least 1 year of experience working in a licensed childcare facility.
- Must meet state requirements for education and our center/school requirements.
- Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.
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Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
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