Administrative Assistant

Division 53 - Austin, TX

Summary

Responsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Education and/or Experience

High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.

Computer Skills

Microsoft Office to include Word, Excel.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee is frequently required to talk or hear.  The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision.

Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!

We believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident

Build a Career that Burns Bright!

We support and hire Veterans and we are an Equal Opportunity Employer.