Provides administrative and clerical support, including accounts payable data entry, invoice and purchase order verification, office reception, correspondence, recordkeeping, expense reconciliation, reporting, document preparation, supply coordination, and travel arrangements for senior staff.
COMPANY OVERVIEW
SICE’s main asset is its team. The high professional level of our employees ensures the quality in our services.
With almost 2,500 employees worldwide, SICE promotes human development providing opportunities for the development and improvement through training and participation in multidisciplinary and multicultural groups. Talent, initiative, commitment, and enthusiasm, are common characteristics of the people who build our team.
ADMINISTRATIVE ASSISTANT JOB SUMMARY
We are seeking an administrative professional to assist and support with day-to-day clerical operations such as filing paperwork, managing correspondence, answering phone calls, and maintaining organized records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintaining accounts payable current balances:
- Verify and enter Purchase Order and Invoices in company’s accounts payable system.
- Verify Job cost allocations
- Interaction with vendors to update account balances, request credits, and/or required paperwork.
- Assist end of month closing procedures, general ledger, and profit / loss reports
- General Office Maintenance:
- Cover reception area during business hours
- Receive and provide general support to visitors
- Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
- Answer and direct phone calls
- Coordinate shipment of supplies
- General office purchases
- Maintain organized inner office procedures
- Submit and reconcile expense reports
- Draft and review outgoing correspondence
- Draft and document Project Submittals and relevant documents.
- Document all incoming and outgoing correspondence.
- Respond to inquiries as required.
- Assist in the preparation of invoices and reports
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
EDUCATION
- High school diploma or general education degree (GED) required.
PREFERRED SKILLS AND EXPERIENCE
- A minimum of 1-3 years similar of similar Administrative Experience.
- Strong communication and interpersonal skills.
- Excellent computer skills (OUTLOOK, EXCEL, WORD, etc).
- Experience with Construction or Roadway firms is not required, but a plus.
CONDITIONS OF EMPLOYMENT
- Proficient computer/office skills (OUTLOOK, MICROSOFT, EXCEL, WORD, etc.)
- Must pass a pre-employment criminal background check.
- Must pass a pre-employment Drug and Alcohol Test
- Must demonstrate eligibility to work in U.S.
WHY JOIN US? WE HAVE MANY BENEFITS:
- Two weeks of paid time off every calendar year (10 days total). Eligibility to earn +1 day every calendar year after employee’s 3-year anniversary.
- Several paid company holidays throughout the year. (approx. 11-12)
- Training and Growth Opportunities.
- Individual Health Coverage for the employee and for other coverage levels, including spouse, children and family.
- Dental coverage plan,
- Vision coverage plan,
- Critical Illness coverage plan,
- Accidental Injury coverage plan,
- Hospital Care Indemnity coverage plan,
- Short Term Disability Insurance (SICE Inc. currently offers 100% premium contribution)
- Life and AD&D Insurance (SICE Inc. currently offers 100% premium contribution)
READY TO JOIN THE TEAM?
You may upload your resume on your online application in the following formats to the link provided at the very top of the page. As well as remit via email to [email protected]
- Word
No phone-calls, please.
SICE, Inc. is an Equal Opportunity Employer, Drug-Free Work Place
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