Administrative Assistant

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. With the use and commercialization of laser-induced inertial fusion, a clean and highly efficient power generation technology is coming within reach, suitable to ensure a secure and scalable future energy supply.

We are seeking an Administrative Assistant that will provide high-impact operational and administrative support to the COO while acting as a key coordination point for the Austin office. You’ll manage scheduling, travel, documentation, and cross-functional coordination, while also serving as a backup resource for Facilities and HR activities.

This role blends executive support, office coordination, and process documentation, making it perfect for someone who enjoys variety and ownership.

What you’ll do:

Executive & Administrative Support

• Manage filtering email communications, complex calendar scheduling and meeting coordination for the COO.

• Capture and distribute meeting notes, action items, and follow-ups.

• Create and polish slide presentations and supporting materials for meetings and internal communications.

• Prepare and submit expense reports accurately and in a timely manner.

• Coordinate domestic and international travel, including flights, lodging, itineraries, and logistics

Documentation & Process Support

• Develop and maintain internal documentation such as:

  • Standard Operating Procedures (SOPs)

  • Training materials and onboarding guides

  • Process documentation and internal knowledge resources

• Help ensure consistency and organization across shared documentation systems.

Office & Cross-Functional Coordination

• Serve as a liaison for local employees, contractors, and vendors.

• Provide backup support for Facilities and Office Management, including:

  • Vendor coordination

  • Office logistics and day-to-day needs

  • Supporting a positive workplace experience

• Provide backup support for HR, including local onboarding logistics for new hires.

What you bring:

• 3+ years of experience in administrative, executive assistant, or office coordination roles.

• Strong organizational and time-management skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Experience managing calendars, travel logistics, and expense reporting.

• Proficiency with productivity tools (Google Workspace or Microsoft 365, presentation tools, and document management systems).

• Ability to multitask and adapt in a fast-moving, startup environment.

• A proactive mindset and strong sense of ownership.

Nice to Have:

• Experience supporting executives or senior leadership.

• Exposure to HR, facilities, or office management coordination.

• Experience documenting processes or building internal knowledge bases.

• Comfort working with international teams.

What we offer:

• Innovative Technology & Mission: Be part of a cutting-edge company working on groundbreaking research in clean energy and scientific discovery.

• Career Development: We invest in our people. This is an opportunity to join an early, growing company at the forefront of new technology, where you’ll have the opportunity to develop and grow your career.

• Collaborative Culture: Work with great people in a dynamic, international environment with top-tier scientists, engineers and professionals passionate about solving global challenges.

• Ownership: Take ownership from day 1 and drive impact by making decisions, solving challenges and shaping the future of our company.

• Your Success is our Success: We offer a competitive salary and company ownership in the form of stock options, giving you a direct stake in our success and ownership in what we build together.

• Flexibility: We believe work should adapt to your life—not the other way around. That’s why we offer a hybrid setup, giving you the freedom to work from our office while also enjoying the flexibility to work from home when it suits you.

• Equipment: Choose between a state-of-the-art Windows or Apple Laptop. In addition, you will receive a keyboard, mouse and headset so you are fully equipped from day 1.

• Events: We organize regular events to foster team bonding, encourage collaboration, and build a strong, supportive company culture. Connect with colleagues across departments, share ideas, and have fun together, both in and outside of the workplace.

Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

Pursuant to the San Francisco Fair Chance Ordinance, Focused Energy will consider for employment qualified applicants with arrest and conviction records.

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits.