Business Development Coordinator - Special Projects+

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be based in Washington D.C. or at one of the Firm's offices: Atlanta, Boston, Charlotte, Dallas, Fort Lauderdale, Jacksonville, Miami, New York City, Orlando, Philadelphia, Richmond, Stamford, Tallahasse, Operations Center - Tampa, Tysons, West Palm Beach, or Chattanooga.

General Description:

The Business Development Coordinator primarily supports and enables the Corporate, M&A and Securities (CMAS) Section’s Business Development team, including the team’s operations, efficiency, and data infrastructure. This is an early- to mid-level marketing and business development role responsible for supporting defined projects and initiatives with increasing autonomy. The Coordinator takes ownership of work streams, helps maintain and improve the processes and systems that support the Business Development team, and engages with attorneys as needed to gather information and enable business development workflows. In addition to core business development coordinator responsibilities, roughly half of the role will focus on AI enablement, data operations, and process automation. The ideal candidate brings curiosity and an aptitude for leveraging AI-enabled tools and workflow automation to drive efficiency across all aspects of the role. This role bridges execution and strategy with a technology-forward orientation; deep business development or legal domain knowledge is not required on day one, but the candidate should be able to press go on AI projects and learn business development through the lens of operational efficiency.

Key Responsibilities and Essential Job Functions:

• Project Management: Support marketing and business development projects from planning through implementation, including assisting with project plans, coordinating stakeholders, tracking milestones, and helping ensure timely completion.
• Event Management: Help coordinate and manage practice-specific events, webinars, sponsorships, client dinners, and receptions, including planning, logistics, vendor management, attendee communications, day-of execution, and post-event follow-up and reporting. 
• Pitch & Proposal Development: Assist with developing and preparing customized pitch materials, presentations, and RFP responses in collaboration with attorneys and the Business Development team, ensuring materials are compelling, accurate, and tailored to the audience. 
• Directory & Awards Management: Coordinate directory, award, and ranking submissions (e.g., Chambers, Legal 500, Law360, Business Journals) by working with attorneys and Managers to draft narratives, collect supporting information, and manage submission timelines. 
• Research & Analysis: Conduct basic research on industries, prospective clients, firm experience, and competitors, collaborating with the firm’s Competitive Intelligence Team as appropriate, synthesizing findings into actionable summaries and recommendations for the Business Development team. 
• Collateral & Content Maintenance: Update and maintain the firm's practice development information, including marketing collateral, brochures, biographies, practice group descriptions, deal/case lists and website content, ensuring materials are current, accurate and consistent. 
• Attorney Engagement: Support productive working relationships with attorneys in assigned practice areas, primarily to gather information, validate data, and ensure BD systems reflect current activity, serving as a reliable point of contact for the BD team’s data and operational needs.
• Communications: Assist with drafting and coordinating internal and external communications, including press releases, social media posts, newsletters and announcements related to practice achievements and events. 
• Data Management: Maintain and update experience databases, deal tracking systems,  mailing lists and other data repositories to support business development efforts. 
• Referral Tracking & Reporting: Manage the tracking and documentation of referrals, ensuring accurate records, timely follow-up and periodic reporting on outcomes. 
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law. 
• Special projects and duties as assigned.

Required Skills:

• Exceptional written and verbal communication skills, with the ability to interact professionally and build rapport with attorneys, clients and colleagues at all levels. 
• Strong project management skills, including the ability to manage multiple concurrent initiatives, anticipate obstacles and drive projects to completion. 
• Advanced proficiency in Microsoft Office Suite or Microsoft 365, including Excel, Word and PowerPoint. 
• Demonstrated curiosity about emerging technology and its application to business processes is highly valued.
• Demonstrated ability to work independently, exercise sound judgment and manage time effectively with moderate supervision. 
• Ability to perform effectively in a fast-paced, service-oriented environment while balancing competing priorities and stakeholder demands. 
• Growing knowledge of legal industry marketing practices, including directories, rankings and legal media. 
• High level of professionalism, discretion and judgment when handling confidential information. 
• Flexibility and adaptability in responding to shifting priorities and evolving business needs. 
• Proficient in Microsoft Office Suite, or Microsoft 365.

Required Qualifications & Education:

• Bachelor's degree 
• 3–5 years of relevant experience in marketing, business development, data analytics, AI/technology implementation, communications, or professional services

Preferred Qualifications & Education:

• Law firm experience preferred
• Experience developing, implementing, or improving workflows using AI or automation tools.
• Familiarity with data analytics, reporting dashboards, CRM/experience management platforms, and legal marketing tools (e.g., Foundation, league tables, InterAction, QorusDocs, etc.).
• Experience with deal tracking, pipeline reporting, or transaction-related data management is highly valued.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.