Events Lead

Key Responsibilities

Staff retreats
Own our three annual staff retreats end-to-end: venue search and negotiation, budgets, travel coordination, room assignments, dietary needs, session logistics, and on-site support.
Other programmatic events
Plan and run events for our research and benchmarking teams, such as expert symposiums and workshops, and invited speaker opportunities.
Other live activities
Arrange podcast recordings (scheduling, guests, venues, and recording logistics).
Across all of these
Decide how the events function runs: own budgets, build repeatable processes (checklists, timelines, templates) so each event is easier than the last, and choose what we do in-house versus outsource.
Source and manage vendors and contractors, for example if we outsource venue sourcing or live support for some events.
Design the experience, not just the logistics: agendas, spaces, and small details that make people comfortable, spark interesting conversations, and leave everyone energized and productive.

Please apply if you…

Have organized events end-to-end, ideally including multi-day ones (retreats, conferences, workshops). You've negotiated with venues, held a budget, and fixed things on the ground when they broke.
Have a feel for what makes a gathering work. You notice what shapes whether people connect and get things done, and you enjoy the creative side of designing for that.
Are energized by complex challenges. You can own projects without a clear playbook, break new challenges down into manageable steps, and come up with creative solutions. 
Actively seek feedback and incorporate it quickly, and give clear, constructive feedback to others, even your supervisors. 
Are instinctively organized and conscientious. You don't have to work hard to stay on top of details; it comes naturally.
Have two or more years of prior work experience in roles with many moving parts.
Have great written and verbal communication skills, and comfort with direct and empathetic communication.
Are comfortable with and excited about working in a startup-like, fast-moving environment. Time is our scarcest resource!
Are motivated by Epoch’s work and our mission of improving humanity’s understanding of AI development. 
Can travel. Many of our events are held in the Bay Area, and we frequently organize events elsewhere in the USA and internationally.
It's a plus if you follow AI developments closely, but for this role it's a nice-to-have rather than a requirement.
If you don’t tick all these boxes but think you would be a great fit, please consider applying anyway!

Compensation & Benefits

Annual salary between $125,000  and $140,000 USD, depending on seniority and prior experience. 
Remote/hybrid environment, including flexible work hours. 
Comprehensive health insurance program including supplemental health benefits, life insurance, and a 3% 401K match. 
Generous paid time off (PTO), including no specific annual limit, with 30 days PTO per year protected, unlimited personal and sick leave, and 4 months paid parental leave for permanent staff with at least 12 months of tenure (prorated parental leave if less than 12 months). 
A flexible and generous expense policy for you to spend on equipment and a large range of productivity tools or learning/development opportunities, including unlimited spending on AI tools, subject to regulations and manager approval. 
Paid work trips, including 3 staff retreats per year and relevant conferences.
Full access to our very well-equipped offices in Berkeley, California, including paid meals, snacks, gym, and more. 

Additional Information

Please submit all of your application materials in English and note that we require professional level English proficiency. 

Epoch is committed to building an inclusive, equitable, and supportive community for you to thrive and do your best work. We’re committed to finding the best people for our team, so please don’t hesitate to apply for a role regardless of your age, gender identity/expression, political identity, personal preferences, physical abilities, veteran status, neurodiversity or any other background. Please email [email protected] if you have any questions about this role, accessibility requests, or if you want to request an extension to the application deadline. However, we will not review applications submitted to this email address; please submit your application through the link on this page.  

Epoch AI is a research institute that investigates trends in machine learning and the economic consequences of AI. Our mission is to develop a comprehensive, publicly accessible knowledge base on AI that informs policymakers, industry leaders, and society at large. 

We strive to achieve both rigor and accessibility to our work, as exemplified by some of our most successful projects, including our database of AI models and our AI trends dashboard. Our body of research includes our work on compute trends (IJCNN 2022), data scarcity (ICML 2024), and algorithmic progress (NeurIPS 2024). You can read more about our work and mission on our website and in this Time profile.