Executive Assistant to the CEO

The Executive Assistant (EA) to the CEO provides high-level, strategic administrative support to the Chief Executive Officer. This role requires exceptional judgment, discretion, and organizational skills, as well as the ability to anticipate needs and manage complex priorities in a fast-paced, highly visible environment. The EA serves as a trusted partner to the CEO and a key liaison with the Board of Directors, executive leadership team, and internal and external stakeholders.

Executive & Administrative Support

• Provide seamless, proactive support to the CEO, managing a complex calendar that includes internal meetings, investor and analyst engagements, Board and committee meetings, and external commitments

• Coordinate extensive domestic and international travel, including detailed itineraries, logistics, and contingency planning

• Prepare, review, and edit executive-level correspondence, presentations, reports, and talking points

• Anticipate the CEO’s needs by staying informed of business priorities, deadlines, and shifting dynamics

Board of Directors & Governance Support

• Serve as a primary administrative liaison to the Board of Directors

• Coordinate Board and committee meetings, including scheduling, agenda preparation, materials distribution, and minute-taking as appropriate

• Support governance processes while maintaining strict confidentiality and compliance with public company standards

Stakeholder & Communication Management

• Act as a gatekeeper and trusted point of contact for the CEO, managing communications with senior executives, investors, advisors, and external partners

• Exercise sound judgment in prioritizing requests and handling sensitive or time-critical matters

• Foster strong working relationships across the executive team and broader organization

Operational & Project Support

• Support select strategic initiatives and special projects on behalf of the CEO

• Track action items and follow up to ensure timely completion

• Identify opportunities to improve administrative processes and executive workflow

• Bachelor’s degree or equivalent experience required

• 10+ years of experience providing executive-level support, preferably to a CEO or C-suite executive in a large, complex, or publicly traded organization

• Demonstrated experience supporting Board of Directors and interacting with senior leadership

• Exceptional organizational, time management, and problem-solving skills

• High degree of professionalism, discretion, and integrity; ability to handle confidential information with absolute care

• Strong written and verbal communication skills

• Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, PowerPoint); comfort learning new technologies

• Ability to thrive in a fast-paced environment, manage competing priorities, and remain calm under pressure

• Executive presence and sound judgment

• Anticipation and proactive problem-solving

• Attention to detail with a big-picture mindset

• Flexibility, resilience, and adaptability

• Strong interpersonal skills and emotional intelligence

• Role may require extended hours, flexibility, and availability outside of standard business hours to support executive and Board schedules

• Occasional travel may be required