Executive Assistant I

The Executive Assistant I provides high-level administrative support to designated members of the Executive Leadership Team (excluding the CEO and Superintendent), ensuring smooth coordination of schedules, communications, and project-related tasks. This role serves as a liaison to internal and external stakeholders, manages complex schedules and logistics, and helps drive operational excellence through proactive support and execution.

 Role and Responsibilities

• Provide high-level administrative assistance to designated C-Suite leaders (excluding the CEO and Superintendent).
• Anticipate needs and proactively manage calendars, communications, and task coordination.
• Coordinate travel arrangements and itineraries for assigned executives.
• Provide administrative and coordination support for department- or division-level initiatives.
• Maintain records, retrieve information, and produce correspondence, reports and forms. 
• Handle sensitive information with discretion and maintain a high level of professionalism in all interactions.
• Support logistics for internal and external meetings, including agenda preparation, materials, room setup, and minutes tracking.
• Maintain organizational contracts, including tracking timelines, renewal dates, and ensuring proper documentation is filed and accessible.
• Collaborate with internal stakeholders to support contract-related workflows as directed by General Counsel.
• Partner with the Executive Operations Manager to support organizational events and retreats as needed.
• Provide backup support to the Executive Operations Manager, including assistance with scheduling, communications, and operational coordination during high-volume periods or when coverage is needed.
• Ensure that all work generated from department reflects a neat, professional image. 
• Ensure departmental equity and compliance with all company policies and procedures.
• Represent the company in the community in a positive fashion. 
• Communicate professionally on behalf of executives and maintain positive relationships with internal and external partners.
• Assist with other projects as assigned.

Supervisory Responsibility

This position has no supervisory responsibilities 

Required Skills & Qualifications 

• High School Diploma or GED
• Must have at least four years of progressive responsibility in supporting an Executive. 
• Ability to adapt in a dynamic, mission-driven environment and maintain confidentiality at all times.
• Strong interpersonal and communication abilities, with a high degree of emotional intelligence.
• Exceptional time-management, organizational, and multitasking skills
• Ability to perform advanced, diversified and confidential administrative duties. 
• Creative and flexible problem solving. 
• Reliable transportation with valid driver license and proof of insurance with ability to travel to various worksites.

Preferred Qualifications:

• Associate or bachelor’s degree in business administration or related field.
• Experience supporting multiple executives across departments or functions.
• Understanding of nonprofit or educational organization operations.

Physical Requirements 

• Must be able to lift up to 30 pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.
• While performing the duties of this job, the employee is frequently required to walk; balance; stoop, kneel, crouch, and talk or hear. 
• The ability to cope with and tolerate moderate levels of stress is also a necessity. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus
• Ability to use hands and fingers to operate a telephone and keyboard.

What We Offer

Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to ensure you and your family stay healthy and happy.

Generous Paid Time Off: Recharge with our generous PTO policy, which includes vacation days, personal days, and company-wide holidays.

Paid Parental Leave: We understand the importance of family. We offer a generous parental leave policy to support you during this significant life event.

Professional Development Opportunities: We believe in continuous growth! Take advantage of our access to workshops and online courses.

Wellness Programs: Prioritize your well-being with our wellness initiatives, including gym memberships and mental health support.

Employee Recognition Programs: We celebrate our team members’ achievements with recognition awards.

Diverse and Inclusive Culture: Join a workplace that values diversity and inclusion, with regular team-building activities and events that foster a sense of belonging.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. A pre-employment background check is required to ensure the applicant meets all eligibility requirements for the assigned customer/location. Alternative work locations may be offered as appropriate.

#IND2