Supports the Global VP of Sales, Managing Director, and senior leadership team by managing calendars, travel, meetings, presentations, communications, confidential information, and action tracking. Oversees Austin office operations, partners with HR and IT on employee initiatives, supports strategic projects, and improves administrative processes and efficiency.
We're looking for an exceptional Executive Assistant to support our Global VP of Sales / Managing Director and play a key role in helping our senior leadership team operate at their best.
This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building structure from complexity, and takes pride in staying one step ahead. You'll be a trusted partner to senior leaders, ensuring priorities stay on track, key initiatives move forward, and the Austin office remains an organised, professional, and welcoming environment.
If you're proactive, resourceful, highly organised, and enjoy working with senior stakeholders across a global business, we'd love to hear from you.
This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building structure from complexity, and takes pride in staying one step ahead. You'll be a trusted partner to senior leaders, ensuring priorities stay on track, key initiatives move forward, and the Austin office remains an organised, professional, and welcoming environment.
If you're proactive, resourceful, highly organised, and enjoy working with senior stakeholders across a global business, we'd love to hear from you.
About the role
As a trusted partner to our Global VP of Sales / Managing Director and senior leadership team, you'll:
- Manage complex calendars, schedules, travel arrangements, and competing priorities.
- Coordinate leadership meetings from planning through to execution, including agendas, materials, minutes, and action tracking.
- Prepare high-quality presentations, reports, and executive communications.
- Act as a key point of contact, helping prioritise requests and ensuring leaders remain informed of important business activities.
- Build strong relationships across the business and collaborate with stakeholders at all levels.
- Handle confidential and sensitive information with discretion and professionalism.
- Support strategic projects and help drive key initiatives forward.
- Oversee the day-to-day operations of the Austin office, ensuring a professional and well-functioning workplace.
- Partner with HR and IT to support onboarding, offboarding, workplace events, and employee experience initiatives.
- Continuously identify opportunities to improve processes, efficiency, and operational effectiveness.
About you
You'll be an experienced Executive Assistant who is comfortable working closely with senior leaders and balancing multiple priorities in a dynamic environment.
You'll bring:
You'll bring:
- Significant experience supporting senior executives in an Executive Assistant or similar role.
- Experience working with C-suite executives and leadership teams within a complex, fast-paced organisation.
- Proven experience managing executive calendars, meetings, travel, and confidential matters.
- Outstanding organisational and time management skills with a strong attention to detail.
- Excellent written and verbal communication skills.
- Strong business judgement and the ability to confidently prioritise competing demands.
- The ability to build trusted relationships with stakeholders at all levels.
- A proactive, solutions-focused mindset and the ability to operate independently.
- High levels of professionalism, discretion, and integrity.
- Strong proficiency with Microsoft Office and modern collaboration tools.
About
CFC is a specialist insurance provider, pioneering emerging risk and market leader in cyber. Our global insurance platform uses cutting-edge technology and data science to deliver smarter, faster underwriting and protect customers from today's most critical business risk.Headquartered in London with offices in New York, Melbourne, Sydney, Austin, Madrid, Brussels and Brisbane, CFC has over 1200 staff and is trusted by more than 100,000 businesses across 90 countries.At CFC, insurance isn't just about underwriting. From data science to software development, and digital marketing design, we've got something for everyone. We're passionate about pushing boundaries, thinking differently and building the insurance company of the future.CFC is committed to the principles of equal opportunities and creating an environment in which all individuals are always treated with dignity and respect. We encourage a diverse corporate culture of openness and appreciation to create an environment in which your talent can be developed in the best possible way. Should you require any reasonable adjustments at any stage of the recruitment process please let us know.Feeling like you need to tick every box before applying? We see things differently. In a rapidly scaling company like ours, ambition and the drive to learn count for more than a 'perfect' checklist. We're building the future of insurance, and that requires diverse talent eager to grow with us. If this role excites you and you're ready to make a significant impact, bring your unique background and let's build something great together.
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