The Executive Assistant manages the CEO's schedule, facilitates communication, coordinates board meetings, and handles special projects while ensuring confidentiality and organizational adherence.
Responsibilities:
- Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Gatekeeper for direct access to the CEO's time
- Communicates on behalf of the CEO, with Board members, donors, staff, and others
- Researches, prioritizes, and follows up on issues addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which have organizational impact
- Successfully completes critical aspects of deliverables with a timely hands-on approach, including drafting acknowledgement letters, personal correspondence, preparing reports, presentations and other tasks that facilitate CEO's ability to effectively lead the company
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Assists with coordination of the board meetings and retreat including all travel arrangements, lodging, and meal planning for attendees
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters
- Coordinates the agenda of senior management and staff meetings and prepares minutes
- Facilitates cross-divisional coordination of travel and outreach plans
- Participate in fundraising activities, staff and department meetings
- Perform any other related duties as assigned
- Ability to prioritize and manage multiple projects simultaneously
- Proven experience supporting C-level executives
- 3–5 years of administrative experience
- Collaboration with senior executives, team members, and clients
- High degree of organizational skills and time management
- Excellent written and verbal communication skills
- Advanced organizational and time management abilities
Salary Range: $50,000-$60,000, commensurated with experience.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
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