Executive Assistant

Rubrik’s Sales organization is a united group of elite cross-functional sales professionals that help companies and government entities achieve resilience against cyberattacks, malicious insiders, and operational disruptions. We offer continuous professional growth and opportunity through our world-class sales enablement program. Our "One Rubrik" selling approach provides all the resources you need to exceed your goals and take your career to the next level—all while doing something truly purposeful: protecting the world's data.

We are looking for an experienced, highly driven, and strategic Executive Assistant to support a few members of executive leadership team. 

Strategic Executive Support

• Calendar & Schedule Management: Masterfully manage a complex, shifting calendar. Prioritize requests from executive team, customers, and partners, while proactively identifying conflicts and opportunities.
• Communications & Business Writing: Draft and refine internal and external communications, review cross-functional team messaging, and prepare briefing documents to ensure the executive team is prepared for all engagements.
• Travel Logistics: Coordinate intricate domestic and international travel itineraries for the executive team, including logistics with local teams, immigration/visa requirements, and upgrades. 
• Project Management: Drive key initiatives for the leadership team to completion, including recruiting coordination, expense management, and data analysis (e.g., tracking attainment for All Hands).

Team Leadership & Management

• EA Team Lead: Manage and mentor a team of 6 global Sales EAs. Lead bi-weekly cadence meetings, advocate for necessary tools/resources, upskill the team, and oversee time-off coverage.
• Collaboration: Build strong relationships cross-functionally with key stakeholders and other Senior EAs. Act as a culture carrier, ensuring the remote EA team feels connected to the HQ culture.

Events & Operations

• Event Planning: Collaborate with enablement and leadership to plan and execute key events, including Sales Kick-Off (SKO), annual offsites, and QBRs.
• On-Site Support: Provide concierge-level support during key travel and conferences—managing room logistics, ad-hoc requests, and acting as a gatekeeper during high-traffic events.

• Experience: 7+ years of high-level experience supporting senior executives (C-Suite preferred), with prior experience managing or mentoring other administrative staff.
• Technical Proficiency: Advanced proficiency with Gmail and Google Calendar is non-negotiable. Strong skills in Word, Excel, and PowerPoint are required.
• AI Fluency: Familiarity with or a strong willingness to adopt AI tools to drive efficiency in administrative tasks.
• Communication: Polished, positive, and personable with elite business writing skills. You must be able to capture the executive's "voice" in written communications.
• Agility & Resilience: A "can-do" attitude with the ability to pivot quickly. You thrive in a collaborative, fast-paced, and sometimes "wild" environment.
• Discretion: Highest degree of integrity and diplomacy when dealing with confidential data, recruiting matters, and sensitive information.
• Availability: Willingness to travel approximately 20-25% of the time. This role requires high availability and flexibility to match the executive's schedule, balanced by a culture of mutual trust.

• You are a proactive relationship builder who can bond with a team remotely but isn't afraid to hop on a plane to support the mission.
• You possess a "bouncer/concierge" mentality—you know when to protect the executive's time and when to roll out the red carpet for partners and customers.
• You are meticulous about details, from travel itineraries to dinner reservations, ensuring nothing falls through the cracks.

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