FT - Online and Distance Education Coordinator

Job Duties:

• Provide general administrative assistance for the Online and Distance Education teams

• Process financial forms, expense reimbursements, and credit card statements for the Online and Distance Education teams

• Respond to questions and requests from extension and online students

• Coordinate with extension sites and staff to ensure that classroom setup and audio/visual equipment meet faculty and student needs for classes, orientation, and Seminary Preview Day

• Schedule recruiting and orientation events for extension students

• Schedule orientation and training events for Graduate Teaching Assistants (GTAs)

• Maintain GTA database and Teams channel

• Coordinate and make arrangements for Dallas campus events related to extension sites and online students

• Occasionally travel to support distance education activities

• Help coordinate Super Weeks and block hybrid classes on the Dallas campus

• Maintain department records, files, and databases, ensuring information is accurate and up to date

• Assist with the preparation of reports, presentations, and correspondence for the Online and Distance Education teams

• Provide scheduling support for meetings, conferences, and training sessions (including Zoom/Teams setup)

• Track departmental budgets and assist with financial reconciliations

• Assist with communication to students and faculty (email announcements, newsletters, reminders, etc.)

• Support faculty with course material preparation, copying, uploading to learning management systems, and distributing resources

• Monitor online learning platforms and assist in troubleshooting student or faculty technical issues by serving as a first point of contact

• Maintain office supplies and coordinate orders for the departments

• Assist with special projects, surveys, and initiatives to improve student engagement and retention

• Maintain confidentiality of student records, departmental files, and sensitive information