Human Resources Assistant

A Human Resources (HR) Assistant provides administrative and operational support to the Human Resources department. The role involves assisting with recruitment, onboarding, employee relations, benefits administration, payroll support, record maintenance, compliance activities, and HR projects while ensuring confidentiality and accuracy.

Key Responsibilities

1. Recruitment and Staffing Support

• Assist in preparing and posting job advertisements on various recruitment platforms.
• Screen resumes and applications for minimum qualifications.
• Schedule interviews between candidates and hiring managers.
• Coordinate recruitment events, job fairs, and hiring campaigns.
• Conduct reference and background checks.
• Maintain candidate databases and applicant tracking systems.
• Communicate with applicants regarding application status.
• Prepare employment offers and hiring documentation.

2. Employee Onboarding and Orientation

• Coordinate new hire onboarding activities.
• Prepare orientation materials and welcome packages.
• Collect and verify employment documents.
• Assist employees in completing required forms and paperwork.
• Coordinate workstation, identification badge, and system access setup.
• Explain company policies, procedures, and benefits programs.
• Ensure completion of onboarding checklists.

3. Employee Records Management

• Maintain accurate employee personnel files.
• Update employee information in HR information systems (HRIS).
• Ensure all records comply with company policies and legal requirements.
• Process employment status changes, transfers, promotions, and terminations.
• Manage document retention and archiving procedures.
• Protect confidential employee information.

4. Benefits Administration

• Assist employees with benefits enrollment and changes.
• Process benefits-related forms and documentation.
• Respond to employee questions regarding health insurance, retirement plans, and other benefits.
• Coordinate annual open enrollment activities.
• Maintain benefits records and employee eligibility information.
• Liaise with benefits providers and insurance carriers.

5. Payroll and Timekeeping Support

• Collect and review employee timesheets and attendance records.
• Assist with payroll data entry and verification.
• Monitor employee leave balances and attendance records.
• Process vacation, sick leave, and other time-off requests.
• Resolve payroll discrepancies and employee inquiries.
• Maintain payroll-related records and reports.

6. Employee Relations Support

• Respond to routine employee inquiries regarding HR policies and procedures.
• Assist in resolving employee concerns and workplace issues.
• Support employee engagement and wellness initiatives.
• Coordinate employee recognition programs and events.
• Maintain professional communication between employees and management.
• Assist with employee surveys and feedback programs.