Human Resources Coordinator

Reporting:

• Monthly reporting on offshore workforce ensuring high quality co-ordination of filing/data input
• Monthly reporting of Headcount
• Invoice Verification relating to manpower
• Maintain accurate and up to date personnel files (paper and HRIS)

Employee Relations and Performance Management:

• Support OIM and Rig Manager with new hire, promotions, demotions and transfers
• Provide support to offshore Supervisors, OIM and Rig Manager regarding Disciplinary and Grievance matters.  Attendance at disciplinary hearings ensuring processes are effectively and efficiently managed.

General HR:

• Support offshore personnel with all leave requests (ie. sick leave, compassionate etc) and any other general HR queries
• Accountable for understanding HR policies and procedures whilst communicating them to offshore personnel; initiate BMS updates as necessary
• Coordinate and/or conduct HR induction of new personnel
• Provide HR on-call cover as/when required
• Provide support to the Emergency Response Team as required
• Support with recruitment events as required
• Periodic offshore/shipyard visits

Rig Manning:

• Accountable for the crew rota in liaison with the OIM and Rig Manager, providing timely check-in details and arrange travel as per Company Travel Policy
• Ensure all necessary crew change paperwork is submitted to the client in a timely manner
• Responsible to ensure rig is fully crewed at all times according to Standard Manning
• Liaise with manpower agencies Nationally and Internationally for supply of ad-hoc personnel

Payroll/Benefits Administration:

• Payroll administration for all associated National and International offshore crews
• Benefit Administration for all offshore employees in alignment with C&B practices

Training and Competence Compliance:

• Ensure accurate verification of qualifications/ documentation for new hire and ad-hoc personnel
• Responsible for timely renewal of mandatory certification and offshore medicals for offshore personnel in accordance with training matrix

Other:

• Take personal responsibility for own continued professional development and undertake any training as required
• Perform other duties, complete additional tasks and support ad hoc projects as required including other HR generalist duties as directed by the HR Manager
• Mobilising and demobilising expat/local personnel from worldwide locations applying most cost-effective method of transport at all times
• Effective Management of Visa applications and associated processes as per Regional requirements
• Arrange meet/greet and hotels with local agents as per crew change details
• Participate in and be responsible for the follow up and accomplishment of the internal, QHSE and other external Audits where required

• Valid offshore survival and pre-mobilisation certification (ie BOSIET, MIST, CA-EBS, etc.)
• Achieved or working towards CIPD membership or local equivalent
• Experience in Logistics/Crew Management including Visa application processes
• Excellent communication skills: Fluency in written and spoken English required
• Competent using HRIS and MS Office
• Ability to maintain accuracy and attention to detail while working in a complex, challenging environment to tight deadlines
• Demonstrate commitment to Company Management Systems and support initiatives for continuous improvements
• Maintain confidentiality of Company and personnel information
• Highly effective employee engagement both internal & external; drive high performance and lead through example
• Demonstrate a professional attitude at all times while dealing with a wide range of people in all communications (face-to-face, video & calling platforms & e-mails)
• Proficient problem-solving skills; demonstrating ability to evaluate problems from differing viewpoint and recognize potential root cause of problems (ie seamless rotational changes)
• Ability to work in a team, to influence people and generate enthusiasm