Intern - Special Programs Business (Immediate Opening)

IDEA Intern - Special Programs Business

Mission:

The Intern supports IDEA’s mission by contributing to day-to-day team operations, project execution, and administrative priorities while developing foundational professional skills in a collaborative work environment.

Location:

This is a full-time hybrid remote/onsite position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations:    

Travel to IDEA training events or step-back may be required.

 What You’ll Do – Accountabilities

 Essential Duties:

• Support assigned team with daily operational, administrative, and project-related tasks. 

• Assist with organizing, tracking, and maintaining information relevant to team priorities. 

• Prepare summaries, reports, presentations, or materials to support team initiatives. 

• Support special projects and follow-up activities as assigned. 

Additional Duties and Responsibilities:

• Assist with maintaining shared resources, files, trackers, and departmental records.
• Support invoice tracking and document organization to facilitate timely processing and payment.
• Coordinate calendar invitations and reminders for budget, grant, and compliance-related deadlines.
• Update and maintain departmental procedures and documentation to reflect current business processes.
• Assist with project tracking, action items, and follow-up activities related to departmental priorities.
• Support special projects and operational improvement initiatives as assigned.
• Perform other duties as assigned in support of team and organizational priorities.

Knowledge and Skills – Competencies

• Make Strategic Decisions: This team member makes informed decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options. They thoughtfully align their choices with team objectives, current responsibilities, and the broader mission of the organization.

• Manage Work and Teams: This team member sets clear, measurable goals and regularly reflects on progress, adjusting actions as needed. They prioritize work aligned with their goals using a task management system and consistently meet deadlines through effective time management.

• Grow Self and Others: This team member demonstrates self-awareness by actively seeking and thoughtfully responding to feedback with curiosity and a growth mindset. They identify development areas, implement feedback when appropriate, and pursue opportunities to build their knowledge and skills.

• Build a Culture of Trust:  This team member consistently demonstrates self-awareness and emotional intelligence, fostering psychological safety and trust within the team. They build respectful, reliable relationships and engage in direct, compassionate feedback, supporting a culture of honesty and mutual respect.

• Communicate Deliberately: This team member communicates clearly and professionally, delivering concise messages tailored to their audience. They actively listen, engage in dialogue by asking and clarifying questions, and follow up to ensure shared understanding in both individual and group settings.

Required experience:

·          Knowledge in Excel, PowerPoint, and Word

·          Strong customer service skills

·          Multi-task oriented

Preferred experience:

• High School Diploma, Associate Degree, or Bachelor's Degree preferred.

•  Strong organizational skills and attention to detail.

•  Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

•  Strong interpersonal and customer service skills.

•  Proficiency in Microsoft Excel, Word, and Outlook preferred.

•  Willingness to learn new processes, apply feedback, and support team priorities.

Physical Requirements:

·          Must be able to sit for extended periods of time without being able to leave the work area

·          Must be able to work independently with minimal supervision

·          Must be able to lift and carry or otherwise move 15 pounds (occasionally)

 What We Offer:

Compensation & Benefits:

Salary for this role is $11/hourly

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values