Supports travel authorization and purchase initiation requests by coordinating with project staff, subcontractors, procurement, finance, contracts, and government representatives. Maintains trackers, documentation, action items, deadlines, and reporting inputs. Ensures adherence to standardized processes, identifies recurring issues, and supports process improvement. The role is remote and requires strong communication, organization, attention to detail, and independent work.
SMX is seeking a people-oriented, detail-driven Junior Project Analyst.
This role centers on Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs) and serves as a coordination and communication bridge between portfolio leadership, internal teams, subcontractors, and government representatives. The Project Analyst works closely with the Portfolio Lead, project managers, contracts, and finance to ensure project actions are initiated accurately, tracked consistently, and documented in accordance with contract and internal processes. This is a remote position supporting a distributed program team in various time zones.
Essential Duties & Responsibilities
- TAR (Travel Authorization Request) Support
- Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
- Coordinate with project staff, subcontractors, and internal teams to gather required travel details
- Communicate travel approval status, policy constraints, and next steps clearly and professionally
- RIP (Request to Initiate Purchase) Support
- Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
- Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
- Track RIP status through approval and execution, following up to resolution
- Project & Administrative Support
- Maintain trackers, logs, and shared documentation repositories
- Capture action items, deadlines, and follow-ups from meetings and communications
- Support weekly and monthly reporting with accurate, well-organized inputs
- Process Adherence & Improvement
- Apply standardized checklists, templates, and workflows consistently
- Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
- Support continuous improvement by helping stakeholders understand and follow established processes
Required Skills & Experience
- Clearance Required: Must be eligible for a government security clearance
- US Citizenship is required for work on DoW contracts
- High school diploma and 2+ years of experience in administrative, operations, logistics, or project support roles
- Must be actively enrolled and seeking a business degree in a US accredited higher learning institution.
- Demonstrated experience coordinating requests, approvals, and follow-up actions
- Strong verbal and written communication skills, with the ability to explain processes and policies clearly
- Proven ability to work with a wide range of personalities and stakeholders
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Excel and Word for trackers and documentation
- Ability to work independently in a remote environment
Desired Skills & Experience
- Bachelor’s degree in a relevant field preferred
- Comfortable and disciplined using/leveraging AI and LLMs
- Familiarity with government or regulated environments
- Experience supporting diverse and multiple stakeholders
#cjpost
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
The proposed salary for this position is:
$15—$30 USD
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
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