Office Manager

POSITION SUMMARY 

The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment. 

RESPONSIBILITIES 

Executive Support 

• Provide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team. 

• Manage calendars, schedules, appointments, and meeting coordination. 

• Prepare reports, presentations, correspondence, and operational summaries. 

• Coordinate travel arrangements, expense reports, and executive communications. 

• Maintain confidential business and employee information. 

Office Management 

• Oversee daily office operations and administrative processes. 

• Manage office supplies, equipment, and vendor relationships. 

• Ensure accurate filing and record-keeping systems for operational and compliance documents. 

• Coordinate office maintenance and facility-related requests. 

• Support budget tracking, invoice processing, and expense management. 

Human Resources & Employ 

• Coordinate employee engagement events, training sessions, and recognition programs. 

• Assist with timekeeping, payroll submissions, and employee communications. 

• Ensure compliance with company policies and labor regulations. 

Communication & Coordination 

• Serve as a primary point of contact for visitors, vendors, and internal stakeholders. 

• Coordinate meetings, town halls, and operational reviews. 

• Prepare meeting agendas, take minutes, and track action items. 

• Foster effective communication between warehouse operations and corporate departments. 

QUALIFICATIONS 

• High school diploma or equivalent required 

• 3+ years of experience in office management, executive administration, or warehouse administration. 

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). 

• Strong organizational, time management, and multitasking skills. 

• Excellent written and verbal communication skills. 

• Ability to maintain confidentiality and exercise sound judgment. 

• Experience working in a warehouse, distribution, manufacturing, or logistics environment preferred.  

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.   

OUR CORE PRINCIPALS:  Safety.  Integrity.  Respect.  Teamwork.  Diversity & Inclusion. 

OUR STRATEGIC PRIORITIES 

• Customer Focus 

• Operational Excellence 

• High-Performance Culture 

• Innovation 

• Financial Strength 

OUR BEHAVIORS 

• Own It 

• Act With Urgency 

• Foster a Customer-First Mindset 

• Think Big and Execute 

• Lead by Example 

• Drive Continuous Improvement 

• Learn and Seek Out Development 

• Promote Transparent & Open Communication