Manage day-to-day Austin office operations, including facilities coordination, visitor access, supplies, mail, equipment, ticketing, procurement, vendors, invoices, purchase orders, and credit card reconciliation. Support office events, budgets, administrative processes, employee requests, and communication across departments while maintaining a welcoming, secure, and functional workplace.
We are seeking a highly organized, proactive, and adaptable Operations Assistant to manage the day-to-day operations of our Austin office. Reporting into the Business Infrastructure & Operations (BIO) team, this role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Operations Assistant will support vendor management, facilities needs, and operational support. The ideal candidate thrives in a fast-growing company, balancing attention to detail with excellent communication and problem-solving skills.
Key Responsibilities
- Coordinate all aspects relating to the smooth running of the premise and facilities of the Austin HQ, under the direction of the Office Coordinator, BIO Manager, and/or the Regional Director
- Meet and greet clients and visitors to the office, ensure prior clearance and routing (including use of the Receptionist visitor management kiosk) of such parties in accordance with Company policies
- Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
- Help to oversee Operations ticketing system and Teams channels, responding promptly to employee requests and prioritizing effectively
- Maintain a secure and safe environment by monitoring visitor access and issuing visitor badges in accordance with company policies
- Identify and help to resolve facilities & workplace maintenance issues through the Company Portal or the use of third-party service providers
- Proactively manage office procurement, kitchen supplies, and catering to ensure staff needs are met
Additional Tasks:
- Manage and cultivate relationships with our suppliers, on-site property management team, TRS building team, and service providers
- Assist BIO Manager in planning and reporting on yearly or quarterly budget for local office activities and purchasing
- Assist the BIO Coordinator with planning & execution of all internal staff social events, offsites and holiday dinners and parties
- Understand, implement, and educate team on correct practices for operational tasks and processes, working closely with the BIO Coordinator / BIO Manager or central teams where appropriate (e.g., expense policy, booking travel, meeting room use)
- Creating and managing Company Purchase Orders (POs), handling vendor invoices, and end-of-month credit card reconciliation
- Collaborate closely with various departments to support administrative needs and facilitate seamless communication within the organization
What we are looking for
- Minimum of 2 years of experience in administrative support, facilities coordinator, office operations, hospitality, workplace services, or a related field
- Team player with strong interpersonal skills, positive attitude and the ability to build effective relationships at all levels
- Excellent coordination, time management and organizational skills; excellent communication skills; strong attention to detail
- Must be proactive – a self-starter, comfortable using their initiative and working autonomously, able to troubleshoot and problem-solve
- Evidence of having a passion for working with people and working beyond the confines of the job description
- Experience creating and managing purchase orders, invoices, supplier records, or other procurement-related processes
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
We strongly encourage women and candidates from diverse backgrounds to apply. There is evidence that people from under-represented groups may be less likely to apply unless they meet virtually every selection criterion. We urge candidates who meet at least some of the criteria to consider applying, especially if you are passionate about climate, energy, economics, data analytics, software, strategy, or consulting – there’s a role that’ll fit you at Aurora.
What we offer
- A fun, informal, collaborative and international work culture
- A competitive salary and benefits package
- Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
- A brand-new office space in the vibrant and culturally rich East Austin area
- Access to the Aurora Academy, our training program offering a range of opportunities to develop your skills
The Company is committed to the principle that no employee or job applicant shall receive unfavorable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
The successful candidate would start as soon as possible. We will review applications as they are received.
About
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments. While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
Aurora Energy Research Austin, Texas, USA Office
1023 Springdale Road, Building 15A, Austin, Texas, United States, 78721
Similar Jobs
Hardware • Logistics
Provides administrative and coordination support to the operations team, including scheduling, documentation, data entry, reporting, project tracking, budgeting and expense tracking, record maintenance, presentations, and internal communications. Coordinates operational tasks across departments and supports leadership with general office and business operations duties.
Top Skills:
Microsoft Office Suite
Food • Professional Services
Provides administrative and operational HR support, including recruiting coordination, onboarding, personnel and payroll record maintenance, HRIS administration, I-9/E-Verify processing, employee inquiries, training logistics, reporting, policy communication, and employee engagement programs. Works with corporate HR and on-site operations while maintaining confidential employee information and supporting special projects.
Top Skills:
Adp Workforce NowE-VerifyHrisExcelMS OfficeMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Retail • Utilities • Industrial • Automation
Provides branch-level operational and administrative support, including processing returns, warehouse receiving paperwork, shipping and order processing, stock checks, freight claims, invoice reconciliation, fuel card receipts, customer returns, and daily invoicing. The role also resolves material discrepancies, reconciles tickets, maintains records, supports the switchboard, and coordinates non-stock returns with sales and vendors. Requires accuracy, organization, communication, problem-solving, and deadline management in a fast-paced environment.
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
