Payroll Manager

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 5+ years of experience in payroll management, with at least 2 years in a leadership or supervisory role in the home healthcare or related industry.
• Prior experience with payroll system migrations, including working with external vendors and IT teams to implement new systems.
• Strong knowledge of payroll processing.
• Proficiency with payroll software and MS Office Suite; experience with UKG or similar systems is highly desirable.
• Excellent attention to detail, analytical skills, and ability to troubleshoot complex issues.
• Strong communication and interpersonal skills to interact effectively with employees and teams across multiple locations and states.
• Ability to manage multiple projects and priorities in a fast-paced environment.

Preferred Qualifications:
• Certified Payroll Professional (CPP) certification.
• Familiarity with HRIS systems and integration with payroll platforms.
• Experience with automation and process improvements within payroll operations.

Responsibilities

Payroll Processing:
o    Manage and oversee end-to-end payroll processing for all employees, including but not limited to salary, hourly, and contract employees.
o    Ensure accurate and timely submission of all payroll data, ensuring compliance with federal, state, and local tax regulations.
o    Review and verify timecards, employee records, and other payroll-related documents for accuracy and completeness.
o    Serve as a point of contact for employees regarding payroll-related inquiries, including pay discrepancies, deductions, and tax information.

Compliance and Reporting:
o    Ensure compliance with all relevant payroll laws, tax regulations, and industry standards.
o    Monitor preparation and filing of all required reports, including tax filings, wage reports, and year-end documentation by payroll service.
o    Stay updated on changes in payroll laws and regulations, advising the business on any necessary changes or adjustments to processes.

Team Management and Training:
o    Supervise and support the payroll team to ensure efficient processing and high-quality customer service.
o    Provide training and guidance to the team on new payroll systems and processes.
o    Serve as the primary point of contact for payroll-related inquiries from employees, HR, and other departments.

Continuous Improvement:
o    Identify opportunities to improve payroll processes, increase efficiency, and reduce errors.
o    Collaborate with IT to implement system enhancements that improve payroll accuracy and functionality.

Potential Payroll System Migration:
o    Lead the migration process by working closely with external vendors, IT, and internal stakeholders to ensure smooth and successful transition to the new payroll system.
o    Assist in the testing, validation, and implementation phases of the new system, ensuring data integrity and accuracy during the transfer.
o    Provide expertise in troubleshooting system issues related to payroll processing during and after the migration.
o    Ensure proper system configuration, including pay schedules, tax rates, deductions, and benefits, in alignment with company policies and legal requirements.