Project Control Specialist - Municipal Infrastructure

We are seeking a detail-oriented, organized, and experienced Project Control Specialist who can serve as a central hub for project execution and financial oversight. This role ensures seamless coordination across teams, systems, and clients. The Project Control Specialist drives operational excellence by managing project lifecycles end-to-end, providing strategic insight into performance, risk and forecasting, while ensuring compliance and reporting accuracy. The ideal candidate will have strong organizational and communication skills, a solid understanding of civil engineering processes, and experience managing multiple aspects of large-scale infrastructure or construction projects.

Responsibilities:

Project Initiation & Planning:

• Lead due diligence efforts and support proposal creation.
• Coordinate and facilitate project kick-off meetings.
• Ensure complete and accurate project setup in systems of record.

Project Execution & Coordination:

• Oversee daily coordination of project tasks, schedules, and resource allocation.
• Act as the primary liaison between project teams, subconsultants and clients.
• Manage permit submittals, agency coordination, and WCR renewals.
• Track and monitor project documentation, inboxes, and expiration dates.

Project & Financial Systems Oversight:

• Manage and maintain data accuracy in project management tools (Teams, Monday.com).

• Coordinate updates and reporting in ERP and financial systems.

• Ensure alignment of operational and financial data for reporting and forecasting.

Reporting & Analysis

• Track project budgets, actuals, and analyzing burn rates.
• Generate reports at both project and practice levels.
• Provide insight into project performance, trends, and variances.

Client & Team Interaction:

• Attend and document team and client meetings.
• Record decisions, track deliverables, and follow up on assigned tasks.
• Support communication and alignment across internal and external stakeholders.

Subconsultant & Financial Support:

• Assist with subconsultant setup, invoice tracking, and COI management.
• Support A/R collections and WIP review processes.
• Participate in project audits and compliance reviews.
• Collaborate with Project Accountant/Senior Project Accountants and Project Managers on financial aspects, excluding final billing.

General Oversight:

• Ensure projects meet operational and financial standards.
• Serve as a centralized point of coordination for project-related matters.
• Support strategic decision-making through operational and financial insight.

Education:

• Bachelor’s degree in Civil Engineering, Construction Management, Project Management, or a related field preferred. Relevant certifications or equivalent work experience will be considered.

Experience:

• 5+ years of experience in project coordination, operations support, or construction management, preferably in the civil engineering or infrastructure industry.
• Proven experience working on large-scale civil engineering projects, including transportation, utilities, site development, or other infrastructure projects.
• Strong knowledge of project management processes, including scheduling, budgeting, procurement, and documentation control.
• Experience with project management software (e.g., Procore, MS Project, Builder trend) and document management tools.

Technical Skills:

• Proficient in MS Office Suite (Excel, Word, PowerPoint) and other office productivity tools.
• Familiarity with civil engineering design software (AutoCAD, Civil 3D) or construction-related software is a plus.
• Experience with cost tracking and project financials, including budget management and invoicing processes.
• Familiarity with construction documents, including drawings, contracts, RFIs, submittals, and change orders.

Communication and Organizational Skills:

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams, clients, contractors, and other stakeholders.
• Ability to prepare clear and concise reports, meeting minutes, and other documentation.
• Ability to build and maintain positive working relationships with a variety of stakeholders, including clients, contractors, and team members.

Problem-Solving and Analytical Skills:

• Strong problem-solving abilities, with the capacity to identify issues and implement solutions in a proactive manner.
• Ability to analyze project data, track progress, and highlight discrepancies or concerns for project managers to address.
• Ability to anticipate and address potential project issues before they become significant problems.

Personal Attributes:

• Detail-oriented with a focus on ensuring accuracy and quality in all aspects of project coordination.
• Highly motivated, proactive, and able to work independently or as part of a team.
• A positive, solution-oriented attitude with a strong commitment to customer satisfaction and project success.

EEO STATEMENT

WGA, LLC is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLC does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA, LLC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA, LLC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLC.