Supervises and develops project controls staff responsible for planning, estimating, budgeting, scheduling, material coordination, and turnaround support. Manages Primavera P6 schedules, SAP procurement activities, work packages, project estimates, planner assignments, quality audits, staffing, and client coordination. Provides daily issue resolution, oversees outage planning, reviews job plans and schedules, supports procurement and vendor coordination, and communicates project status with operations, engineers, and project managers.
Zachry is accepting applications for a Project Controls Manager with SAP experience to supervise, coach and train site project controls staff. Must have experience with planning, estimating, budgeting and interfacing with clients.
Responsibilities- Supervise, coach and train Zachry site project controls staff.
- Software training (Microsoft Office, SAP, etc.)
- Maintain planning processes for capital, turnaround, and maintenance planning.
- Solicit feedback from client on planner performance and make adjustments to staffing as necessary.
- Maintain planner evaluations and tracker.
- Serve as hiring lead for all Zachry and JVIC project controls positions.
- Work with client supervisors (lead planners, AMMS, central scheduler, etc.) for candidate review, selection, and onboarding.
- Proficient with scheduling and Primavera P6
- Assist Zachry and other contract schedulers with schedule development and problem solving/resolution.
- Work with Zachry Technical Services Manager on controls team evaluation and training o P&D and IDP for project controls employees
- Provide daily support to planners, schedulers, and planning coordinators.
- Assist planners & schedulers with any questions, concerns or issues pertaining to daily work.
- Manage and approve/decline employee leave requests.
- Ensure planners and schedulers have the proper tools to adequately perform their job function.
- Conduct QC audits of plans and planners
- Receive new project work packages.
- Review all new project work packages, note priorities and assign a project planner with consideration to other packages in backlog.
- Monitor planning status against project need by dates.
- Coordinate with central planner with upcoming work packages
- Assure appropriate priority is assigned to planning work packages to facilitate project work schedule
- Modify planning priorities if deemed necessary by break-in projects
- Oversee material and equipment coordination for project work.
- Coordinate with material expeditor and vendors on material deliveries vs. project need by dates.
- Monitor SAP to ensure purchase requisitions are timely converted into purchase orders.
- Serve as requisitoner for fabrication and material ordering during times of high work volume to help alleviate workload on planners.
- Order Field Change Order (FCO) materials for projects as necessary
- Create service entries in SAP.
- Maintain project planning log spreadsheet.
- Provide continuous status updates to the project planning log.
- Coordinate with project scheduler in prioritizing and scheduling project work
- Ensure project planning completion and materials delivery will facilitate project schedule.
- Provide project planning information to project scheduler for import into project schedule
- Finalize and submit project estimates for approval to project managers.
- Review completed job packages for accuracy, completeness, and constructability.
- Submit work estimates to project managers for approval.
- Distribute copies of job plans to project engineers and project managers.
- Resolve any and all issues that arise during the planning phase.
- Work with quality control when discrepancies in specs and drawings are discovered.
- Answer questions regarding job plans from construction coordinators, execution, and project managers.
- Provide daily support to project planners.
- Assist planners with questions and concerns.
- Assist planners with any SAP issues.
- Run interference in resolving procurement issues to avoid taking planners away from planning.
- Mitigate between planners and project managers and/or Constr. Coordinators
- Participate in pre-planning and job plan review meetings with project managers and project engineers.
- Oversee all planning and scheduling for assigned outages.
- Coordinate how many planners is needed to plan each outage on time.
- Coordinate manning for each outage that the group plans and schedules.
- Spot check job plans for all planners.
- Review work orders to make sure planning time is correct or as close as possible to what is being planned.
- Review worklist to see where the planning stands.
- Communicate with operations to understand the needs and wants of operations for the outages and turnarounds.
- Review each Schedule to ensure best accuracy possible.
- Review previous outage and compare what was done versus what is being done formanpower.
- Conduct weekly meetings with group to provide feedback and information that is needed.
- Give feedback to planners on how, what, when and where job plans need to change or be improved.
- Answer any questions that may arise from the planners or schedulers.
- Provide daily support to turnaround planners.
- Keep up with the current safety training that is needed for each planner and scheduler among the T/A Planning and Scheduling group.
- Consult with planners or scheduler to resolve any problems or issues.
- Check daily time sheets.
- Build and maintain schedules in time of high work volume.
- Manage fatigue schedules for planners and schedulers.
- Build and maintain Daily Progress reports.
- Oversee material and equipment coordination for turnaround work
- Coordination of outside vendors.
- Spot check material orders.
- Monitor SAP to ensure purchase requisitions are timely converted into purchase order
» Additional tasks during turnarounds
- Attend daily meeting with operations.
- Convey information that is need for each outage to operations.
- Provide any help or relief to planners and schedulers.
- Review lessons learned amongst the group after the outages.
ZACHRY is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.
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