Senior Project Finance Analyst

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

The Senior Project Finance Analyst position is responsible for the overall financial health of projects within the assigned service line business and end-to-end administration of the project lifecycle including billing / invoicing, revenue review, backlog forecasting, profitability, change orders, and other reporting. This position will work closely with the internal teams to provide project financial support and ensure project financials are properly monitored to maximize project profitability and cash flow.

Essential Functions

• Manage the end-to-end administration of the project lifecycle, from startup, maintenance, and closeout, in accordance with the contract budget.
• Coordinate configuration of the project and contract modules, including assignment of rate sets / plans to activities and the corresponding billing and revenue lines.
• Identify financial status by comparing and analyzing actual results with plans and forecasts.
• Manage month-end close process for assigned projects, ensuring accuracy and compliance to drive results to department goals for revenue, backlog, margins, and AR.
• Partner with the Project Manager(s) in financial support of the project.
• Improve project financial status by analyzing results; monitoring variances; identifying trends and recommending actions to management.
• Pull and review study time reports and work with project teams to ensure hours are entered correctly.
• Monitor monthly compliance reports to ensure timely reporting of revenue and billing deliverables.
• Create and submit invoices to customers monthly for all assigned projects.
• Maintain internal and customer reports. Reports include spend forecasts, project actuals, and cash flow analyses.
• Assist in the preparation of invoice backup requirements, and client reconciliation requests as required.
• Track project financials and properly escalate within ProPharma management utilization concerns and contract value limitations.
• May perform other country / regional accounting duties to support the month end closing process.
• Other projects as necessary within support Project Finance.
• Other duties as assigned.

Necessary Skills and Abilities

• Fast learner and eager to grow in a fast-paced environment.
• Strong communication skills, both written and oral.
• Experience creating and submitting invoices.
• Ability to thrive in a fast-paced environment and adapt to change, ability to multitask with attention to detail.
• Knowledge of Workday systems preferred.
• Intermediate level proficiency with Microsoft Office Suite, specifically Excel (including but not limited to Vlookups, Hlookups, analyzing data utilizing Pivot Tables and Pivot Charts).
• Basic knowledge of accounting and billing principles.
• Clinical Research and / or consulting knowledge.

Educational Requirements

• Degree in Business Management, Life Science, or related field for US or;
• Bachelors in business economics I accountancy or similar training for EU/ UK.

Experience Requirements

• At least 3-5 years' work experience in Project Finance at a CRO, experience with a consultancy firm is an advantage; small / medium business background is preferred.

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We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***