RCM Services Advisor I

Who We Are Looking For

The RCM Services Advisor I is responsible for managing RCM Service support and communication for our smaller members.  It will leverage mass communication technology and work queue management to deliver the liaison and advisory role at scale working to ensure a successful delivery of our RCM services. You will provide solutions to the challenges faced by WebPT RCM members, supporting a primary communication line between members and our RCM Operations Team.

What You’ll Be Doing As A Part of Our Team

• Member Engagement & Relationship Management:
• Serve as the primary point of contact for assigned RCM members, ensuring quality service and member retention.
• Build and maintain trust through consistent communication with external members and internal teams.
• Send regular emails to member leadership intended to deliver status updates, and insights into member financial results and KPIs.  
• Participate in development of tech touch campaigns to drive improved member health.
• Identify new programs that will enable member value and outcomes in a repeatable and scalable way. 
• Address inbound client emails though Salesforce/Gainsight queue.
• Collaborate with Client Success Manager(s), Product, IT and other applicable departments to ensure Member expectations are met. Participate in Member meetings as subject matter expert for RCM service offerings. 
• Leverage available RCM metrics, detect abnormal trends, and work with Members and RCM Operations Team to resolve issues quickly.
• Manage member RCM health by tracking key metrics, documenting activities in Salesforce & Gainsight, and escalating issues to prevent client attrition.
• Address concerns from NPS (Net Promoter Score) surveys and proactively identify and mitigate churn risks.
• Quickly address escalated billing issues by working through RCM Ops communication channels.
• Lead the creation and communication of effective corrective action and risk plans.

• Advisory & Process Improvement:
• Develop sufficient product knowledge to demonstrate billing expertise to our members.
• Identify process improvement opportunities and act to resolve through collaboration with internal and external departments.  
• Work with RCM Operations to identify gaps in standard workflows and obtain member engagement to promote efficient and effective resolutions and improved delivery. 
• Provide valuable insights to Members based metric trends, industry benchmarks and payer landscape focused on optimized financial outcomes/NRPV.

• Sales Support and New Member Onboarding:
• Cultivate reference lists, case studies and testimonials for Sales & Marketing
• Participate in sales transition and implementation calls to understand client needs and expectations.
• Ensure any client exceptions from standard best-practice have proper approval and documentation from RCM Operations’ Management. 
• Provide post go-live training support and ensure clients achieve a healthy status within 90 days.

• Additional Responsibilities:
• Stay up to date on third-party billing requirements and reimbursement guidelines.
• Provide alignment and documentation to RCM Operations on member specific SOP, guideline, or payer rules updates.
• Complete special projects and other duties as assigned.
• Ensure reliable and punctual attendance.

What You Should Have to Qualify

• 5 years of experience in full revenue cycle medical billing, preferrably in a SaaS environment.
• 2 years of experience supporting small to mid-sized practices.
• Ability to coordinate many different levels within and across organizations.
• Ability to think creatively, desire to try new things and be stellar at interacting with all levels of internal and external organizations.
• Empathy for our Members while protecting the interests of our company and its assets.
• Working knowledge of Salesforce or other CRM software tools.
• Ability to review and analyze data and make recommendations to Members and internal teams.
• Ability to maintain focus with interruptions, even in the most stressful of circumstances.
• Great customer service skills leveraging excellent communication skills, both written and verbal. Ability to think logically and process sequentially with a high level of detailed accuracy and efficiency.
• Simultaneous management of many complex projects.
• General knowledge of medical procedures and terminology and treatment practices and ability to communicate such to others.
• Excellent time management skills.

Ideally, You Would Also Have These

• BA or BS Degree
• 2 years of leadership, account management or sales experience. 
• Successful track record working with Executive and Financial Teams, clinical teams, RCM, or similar combination. 
• Physical Therapy billing experience.
• Secondary education in healthcare administration or business.

Culture is at our Core

• Service: Create Raving Fans
• Accountability: F Up; Own Up
•  Attitude: Possess True Grit
• Personality: Be Minty
• Work Ethic: Be Rock Solid
• Community Outreach: Give Back
• Health and Wellness: Live Better
• Resource Efficiency: Do Más With Menos

About Us

Here, we work hard—but we have lots of fun doing it. We believe in equal opportunity for all, autonomy, trailblazing, and always doing right by our Members. Most importantly, though, we believe in empowering rehab therapy professionals to achieve greatness in practice. So, if you’re a can-do kinda person who loves to help Members win and enjoys working from just about anywhere—then you’ll fit right in. We’ve got big plans, but we can’t achieve them without you. Join us, and let’s achieve greatness.

Company Perks

• Ample Time Off for fun and rest
• Work from nearly anywhere in the US
• WFH supply budget
• Time Off to make an impact through volunteering
• Multiple Employee Resource Groups (ERGs)
• Health, Dental, Vision, 401k, HSA, any many other benefits
• Authenticity and Acceptance

At WebPT, we're dedicated to fair and competitive compensation based upon our industry peer benchmarks. While job postings offer a pay range as a general reference, the final offer depends on candidate qualifications and experience. Our aim is to provide equitable compensation that recognizes your unique skills and contributions. During interviews, we'll discuss your qualifications and expectations, striving for a competitive and fair offer. The initial hiring range for this position is: $52,300 - $65,400. 

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