Provides high-level administrative support to National Tax Office executives, including calendar and meeting coordination, correspondence, documentation, confidential information handling, deadline tracking, risk-related follow-up, platform access management, and billable-hours reporting. The role requires strong organization, discretion, communication, independent judgment, and proficiency with Microsoft Office and tax research platforms.
Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Job Summary
Aprio is seeking a proactive and highly organized Senior Administrator to support the National Tax Office (NTO) within the Professional Practice Group. This role delivers high-level administrative support to executive leaders, ensuring seamless day-to-day operations through expert coordination, precise documentation management, and sound judgment in handling sensitive information. The ideal candidate brings a sharp attention to detail, thrives in a fast-paced professional services environment, and confidently manages competing priorities with minimal supervision.
What You'll Gain / Impact
- Opportunity to support senior tax leaders within a nationally recognized practice
- Exposure to high-impact tax compliance, risk management, and executive-level operations
- A role that is central to shaping operational efficiency and effectiveness within the National Tax Office
- Hands-on experience with industry-leading tax research platforms and enterprise tools
Key Responsibilities
- Provide high-level administrative support including calendar management, meeting preparation, and handling confidential information.
- Prioritize, triage, and respond to emails, National Tax Office portfolios, and time-sensitive requests on behalf of the executive team.
- Draft, proofread, and manage National Tax office correspondence, reports, filings, and documentation with high attention to detail.
- Coordinate with external vendors, internal department teams on National tax office and risk-related matters.
- Maintain and organize technical memos, policies, and resource libraries; ensure version control, consistency, and proper documentation standards.
- Support project management activities, including monitoring deadlines, maintaining trackers, and ensuring completion of deliverables.
- Safeguard confidential and sensitive information with discretion, professionalism, and sound judgment.
- Track risk-related matters and documentation requests while ensuring confidentiality and timely follow-up.
- Manage access and permissions for NTO tools and platforms (e.g., CCH, Thomson Reuters, SharePoint) support usage reporting and workflow updates.
- Track, record, and report on executives’ billable hours, ensuring accurate documentation for client billing, internal reporting, and compliance purposes.
Candidate Qualifications
- 3–5 years of experience supporting executive-level functions in a tax, accounting, compliance, or professional services environment, with direct exposure to tax
- Strong organizational and time management skills with the ability to prioritize competing demands with minimal supervision
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Strong written and verbal communication skills
- High level of professionalism and discretion in handling sensitive tax, compliance, and executive information
- Ability to make independent decisions in a dynamic, fast-paced environment
- Preferred: Familiarity with tax research platforms (e.g., CCH, Thomson Reuters)
Leadership Skills
- Building Relationships
- Adaptability
- Client Focus
- Driving Execution
- Continuous Improvement
- Communication
Why work for Aprio:
Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
Perks/Benefits we offer for full-time team members:
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
What’s in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.
- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.
Aprio Austin, Texas, USA Office
4201 Bee Caves Rd Suite A-200, Austin, United States, 78746
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