Staff Accountant responsible for accounts payable, employee expenses, procurement workflows, month-end close, journal entries, accruals, prepaids, reconciliations, fixed assets, depreciation, lease accounting, audit support, tax filings, and 1099 reporting. The role also improves accounting controls and implements AI-enabled automation while maintaining human review and financial accuracy.
About OfficeSpace:
OfficeSpace Software provides the leading AI operating system for the built world, that helps teams plan, connect, and perform in the workplace. As a performance-based, PE-backed company, we hire based on merit and a willingness to do what it takes to succeed long-term. You’re a great fit for the role if you’re entrepreneurial, passionate, motivated by building at light speed, and an Agentic AI early adopter. Our world-class teams operate in the US, Canada, and Costa Rica in a culture of trust, respect, growth, and impact.
Staff Accountant
Location: U.S. Remote
Reports to: Controller
About the role:
We’re building a smarter, faster accounting function, and you’ll help shape how we get there. As our Staff Accountant, you’ll join a lean, high-performing team reporting to the Controller, where you’ll own key accounting workflows, drive an accurate and timely close, and use AI and automation to make our processes more efficient.
You’ll combine strong accounting fundamentals with a builder’s mindset. We’ll give you the opportunity to strengthen financial controls, improve how work gets done, and grow into more complex areas like multi-entity and technical accounting as our SaaS business scales.
What you’ll do:
- Own accounting accuracy. Oversee accounts payable, employee expenses, and procurement workflows in Ramp, using automation to streamline transaction coding, approvals, documentation, and exception tracking.
- Drive the month-end close. Prepare and review journal entries, accruals, prepaids, and assigned close schedules. Use AI-enabled tools to identify discrepancies, accelerate analysis, and deliver reliable results.
- Strengthen reconciliations. Own assigned bank, credit card, and balance sheet reconciliations in NetSuite. Use automated matching and exception detection to focus your time on resolving differences and validating balances.
- Improve procurement controls. Partner with stakeholders to resolve vendor onboarding, purchasing, approval, and contract renewal exceptions while maintaining accurate records and policy compliance.
- Maintain accounting integrity. Support fixed asset, depreciation, and lease accounting schedules, ensuring financial records remain accurate and supported.
- Keep us audit-ready. Maintain clear documentation, validate supporting schedules, and help prepare audit requests, sales tax filings, and annual 1099 reporting.
- Build smarter workflows. Identify repetitive accounting tasks, test AI-powered solutions, and partner with the team to implement reliable automation with appropriate human review.
- Turn data into action. Investigate unusual transactions, identify recurring issues, and recommend improvements that strengthen financial accuracy and operational efficiency.
What you bring:
- Bachelor’s degree in Accounting or Finance and 2+ years of experience in corporate or public accounting.
- Strong understanding of U.S. GAAP, including accruals, prepaids, fixed assets, and balance sheet reconciliations.
- Experience with accounting systems and financial workflows. NetSuite and Ramp experience are preferred.
- Practical AI fluency. You know how to use AI tools to accelerate research, organize information, analyze exceptions, or improve repeatable workflows while checking outputs for accuracy.
- AI workflow orchestration skills. You can break a process into clear steps, identify where automation adds value, and apply human review where judgment or financial controls matter.
- Strong analytical judgment and attention to detail. You investigate discrepancies, challenge assumptions, and take ownership of accurate results.
- A proactive, collaborative approach. You communicate clearly, raise risks early, and build trust across teams.
- Curiosity and a drive to improve. You look for better ways to work, adapt quickly, and take pride in delivering reliable results.
- SaaS or multi-entity accounting experience is a plus.
Why OfficeSpace?
- High-Performance Culture: At OfficeSpace, we believe in the power of accountability, focus, and drive. Our A-Player team members work together to deliver measurable, meaningful results. We recognize and reward those who push boundaries and achieve excellence.
- Ownership and Accountability: We trust our employees to take full ownership of their roles, providing the autonomy to innovate and the support to succeed. We seek individuals who are self-motivated and thrive in an environment where they can drive impactful outcomes.
- Technology-Forward: As a company invested in cutting-edge technology, we integrate AI and other advanced solutions across our platform to enhance productivity, customer experience, and process efficiency. Our team members are excited by the potential of AI and proactively explore ways it can drive our success.
- Growth Mindset: Continuous learning and improvement are integral to our culture. We encourage our team to embrace challenges, seek knowledge, and develop both personally and professionally.
- Innovation and Agility: We foster a dynamic, fast-paced environment where fresh ideas and bold solutions are celebrated. We embrace change and thrive on turning challenges into opportunities, with a team that is agile, proactive, and resilient.
- Collaborative, Results-Driven Environment: We value purposeful collaboration that leads to shared success and stronger results. While our team members are independent, they recognize the value of working together to drive our mission forward.
- Competitive Benefits and Rewards: OfficeSpace offers comprehensive and competitive benefits packages globally, designed to support our team’s health, well-being, and financial security. We invest in our people so they can excel.
OfficeSpace is committed to building and promoting a diverse workforce and celebrates the unique qualities that individuals of various backgrounds and experiences offer. We are committed to basing all employment-related decisions upon valid job-related factors without regard to race, color, sex (including pregnancy, sexual orientation, and gender identity), age, religion, national origin, genetic information, military status, veteran status, physical or mental disability, or any other status protected by law.
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