Prepare and reconcile multiple bank accounts, manage positive pay processes, support month‑end close (journal entries, accruals), maintain the general ledger, assist with external audits, enforce internal controls, and collaborate with AP/AR/Payroll to ensure accurate financial reporting.
Job Summary & Responsibilities
The Staff Accountant plays a key role in the daily and monthly accounting operations of the organization. This position is responsible for preparing accurate bank reconciliations, managing positive pay processes, supporting month‑end close activities, and assisting with external financial audits. The ideal candidate is detail‑oriented, analytical, and comfortable working in a fast‑paced environment with strict deadlines.
Key Responsibilities
- Bank Reconciliations — Prepare, analyze, and resolve monthly bank reconciliations for multiple accounts; investigate discrepancies and ensure timely resolution.
- Positive Pay Administration — Upload check files, monitor exceptions, resolve discrepancies with the bank, and ensure fraud‑prevention controls are consistently followed.
- Audit Support — Assist with annual external audits by preparing schedules, gathering supporting documentation, and responding to auditor inquiries.
- Month-End Close — Support closing activities including journal entries, accruals, account reconciliations, and variance analysis.
- General Ledger Maintenance — Ensure accuracy of financial data, maintain supporting schedules, and assist with account clean‑up as needed.
- Internal Controls — Follow established accounting policies and procedures; identify opportunities to strengthen internal controls.
- Cross-Functional Collaboration — Work with AP, AR, Payroll, and other departments to resolve issues and ensure accurate financial reporting.
- Bachelor’s degree in Accounting.
- 1–3 years of accounting experience, preferably in corporate or public accounting.
- Strong understanding of bank reconciliations, general ledger accounting, and audit processes.
- Experience with positive pay systems preferred.
- Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
- Strong analytical skills and attention to detail.
- Ability to manage multiple deadlines and maintain accuracy under pressure.
- Excellent communication and documentation skills.
Preferred Skills
- Experience with ERP systems such as NetSuite, Oracle, SAP, or Microsoft Dynamics.
- Familiarity with automated reconciliation tools.
- Knowledge of GAAP and internal control frameworks.
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