Provides administrative support for a medical office building portfolio, including correspondence, expense reporting, meetings, filing, contract and construction agreement processing, work-order coordination, chargebacks, rent statements, insurance certificate tracking, paperwork review, and regional reporting. Works with tenants, vendors, maintenance staff, and management while prioritizing deadlines and adapting to changing needs.
Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Austin - Cedar Park medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Requirements
- Four+ years progressively responsible office environment experience in property management company or equivalent.
- Congenial disposition, accounting capabilities, excellent communication and organizational skills.
- Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
- Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
- Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
- Ability to read and understand contracts.
- Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
- Bilingual, preferred not required
Job Duties
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and contractor certificates of insurance.
- Process, organize and review regional paperwork.
- Prepare regional reports.
- Perform any additional duties assigned by the Property Manager and other company management.
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