Negotiate and administer customer, vendor, partner, and commercial technology agreements throughout the contract lifecycle. Draft and redline SaaS agreements, MSAs, NDAs, DPAs, reseller contracts, and vendor agreements; manage approvals, signatures, renewals, amendments, obligations, and risks. Partner with Sales, Finance, and Security to resolve deal blockers, respond to security and privacy questionnaires, and improve contract templates, playbooks, and clause libraries.
We're looking for a Contracts Specialist to join our Operations team. You will own the day-to-day negotiation and administration of customer, vendor and partner agreements, helping our Operations team close deals quickly while protecting the company.
This role suits someone with 2–5 years of commercial contracting experience in tech who is ready to negotiate independently and wants to own the contract lifecycle process for a rapidly growing company.
Key Responsibilities
- Draft, review and negotiate commercial agreements, including SaaS subscription agreements, MSAs, order forms, NDAs, DPAs, reseller and vendor contracts.
- Redline customer and vendor paper, and escalate non-standard terms with a clear recommendation.
- Partner with Sales, Finance, and Security to resolve deal blockers and keep contracts on schedule for quarter-end.
- Manage the contract lifecycle, from intake and approvals through signature, storage, renewals and amendments.
- Track key obligations, renewal dates and SLAs, and flag risks before they become problems.
- Maintain and improve templates, clause libraries and fallback positions as the business scales.
- Respond to customer security, privacy and procurement questionnaires in coordination with the relevant teams.
Skills, Knowledge, and Expertise
Required
- 2–5 years of experience negotiating and administering commercial contracts, ideally at a software, SaaS or technology company.
- Working knowledge of key commercial terms.
- Experience negotiating directly with customers, vendors or their counsel, with sound judgment about when to escalate.
- Strong written communication and attention to detail; you can explain a contract risk in plain language to a sales rep.
- Ability to manage a high volume of agreements and shifting priorities, especially at quarter-end.
- Comfort with Microsoft Word (including track changes), Excel and e-signature tools such as DocuSign.
Nice to Have
- Bachelor's degree in business, legal studies, supply chain or a related field, or equivalent experience.
- Familiarity with privacy and security frameworks (GDPR, CCPA, SOC 2) as they appear in customer contracts.
- Experience building playbooks or training sales teams on contract basics.
About
Portnox is a cloud-native enterprise access control provider that helps organizations secure every identity - human and non-human - across networks, applications, and infrastructure. As identities, devices, and workloads multiply across modern environments, Portnox enables continuous access verification based on identity context, device posture, and risk signals. Its unified platform brings together passwordless authentication, access control, continuous policy enforcement, and automated response through a single policy engine. Portnox gives security and IT teams real-time visibility into everything connecting and the ability to quickly restrict, quarantine, or revoke non-compliant access. Today, Portnox actively manages more than one million devices worldwide, secures 40 million authentication sessions, and blocks over one million unauthorized access attempts every day. Learn more at www.portnox.com and follow Portnox on LinkedIn.
Portnox Austin, Texas, USA Office
5301 Southwest Pkwy, Austin, TX, United States, 78735
Similar Jobs
Aerospace • Energy
Manage government and airframer contracts from proposal capture through execution and closeout for GE Aerospace’s Defense Combat and Trainer Engines business. Responsibilities include contract administration and interpretation, customer interface, negotiation leadership, cross-functional coordination, risk identification and mitigation, requirements communication, and process improvement. The role requires expertise in FAR and DFARS regulations, strong relationship-building and communication skills, and periodic travel.
Top Skills:
DfarsFar Part 12Far Part 15
Software
Supports legal operations across contract intake, NDA administration, first-pass contract review, Ironclad and DocuSign management, Deal Desk workflows, Salesforce audits, corporate records, policies, and subpoena responses. Partners with legal leadership, executives, counsel, and internal teams while maintaining accurate contract repositories and confidential records. The role offers mentorship and progressively increasing responsibility in contracts and in-house legal operations.
Top Skills:
DocusignIroncladMS OfficeSalesforceSalesforce Cpq
Pharmaceutical
Manage end-to-end proposal and contract activities for clinical research opportunities. Responsibilities include analyzing RFPs, coordinating subject matter experts, developing proposals and budgets, obtaining quotations, negotiating terms and costs, preparing contracts, managing amendments, maintaining documentation and system data, and supporting process improvements. The role collaborates with Operations, Project Management, Legal, Finance, Business Development, and clients in a global, remote environment.
Top Skills:
DatabasesExcelMicrosoft OutlookMicrosoft WordSalesforceWindows
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
