EXECUTIVE ASSISTANT / OFFICE ADMIN

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Are you a proactive problem-solver who thrives in a fast-paced environment? Join Rockwell Automation as a trusted partner to our Global VP and play a key role in keeping our Houston office running seamlessly. In this highly visible position, you'll combine executive-level administrative support with office operations leadership, helping drive productivity, collaboration, and an exceptional employee and customer experience. If you excel at managing competing priorities, building strong relationships, and staying one step ahead, this is an opportunity to make a meaningful impact.

We are looking for a balance of executive-level administrative expertise, operational rigor, and proactive sales support, with a focus on administration, office operations, efficiency, responsiveness, and partnership.

This work may be highly confidential in nature and requires attention to detail, proactive action, management of multiple priorities and implementation with minimal direction. As the primary point of contact for the assigned location, the incumbent requires strong collaboration.

This is a hybrid role based in our Houston office, and reports into the Vice President of Global Market Access.

• Provide high-level administrative support to senior sales leaders, including calendar management, travel coordination, and meeting planning.
• Manage complex schedules, priorities, and confidential communications across multiple stakeholders and time zones.
• Coordinate domestic and international travel, expenses, budgets, purchase orders, and expense reconciliation.
• Serve as the primary point of contact for office operations, facilities, vendors, and employee support.
• Support onboarding activities, including workspace setup, technology access, and coordination with IT and HR.
• Organize regional sales meetings, customer events, training sessions, and executive visits.
• Track key business initiatives, action items, and deadlines to support leadership teams.
• Partner with Sales, HR, Finance, IT, Marketing, and other functions to ensure smooth business operations.
• Help with hiring activities, including interview scheduling and candidate experience coordination.
• Identify opportunities to improve processes, increase efficiency, and maintain compliance with company policies.
• Maintain accurate records, documentation, and audit-ready files.
• Build strong relationships across the organization while providing professional, customer-focused support.
• Demonstrate excellent communication, discretion, adaptability, and the ability to manage multiple priorities in a fast-paced environment.

• High School Diploma or equivalent.
• Legal authorization to work in the US is required. We will not sponsor individuals for employment visas, now or in the future, for this role.

• Minimum of four years of related experience. Must have excellent communication and organizational skills.
• Prior administrative, office, executive or other related sales support
• Human Resources related courses or a two year degree a plus.
• We require advanced use of Windows, Microsoft Office (Word, Excel and PowerPoint), and Outlook.
• Proficiency in the use of Microsoft SharePoint.
• The ability to compose a customer-quality PowerPoint presentation.

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
• To learn more about our benefits package, please visit at www.raquickfind.com.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

#LI-Hybrid #LI-LH2

We are an Equal Opportunity Employer including disability and veterans. 

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247.

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.