Provides on-site administrative and operational support to DCSA leadership and field staff. Responsibilities include calendar and meeting support, document and classified-records control, correspondence preparation, travel and timekeeping assistance, office logistics, fleet coordination, vehicle operation, and action-item tracking. Requires strong organization, communication, Microsoft Office skills, a valid driver’s license, and an active Secret clearance.
The Jr. Business Operations Analyst provides vital day-to-day administrative and operational support to the Defense Counterintelligence and Security Agency (DCSA) regional leadership and field staff. This introductory role keeps the office moving efficiently by handling foundational logistics, file management, travel coordination, and task tracking. The ideal candidate is detail-oriented, eager to learn government processes, and ready to protect investigative missions by managing the operational details leaders cannot absorb themselves.
This is an on-site position.
Active Secret Clearance Required.
Key Responsibilities
- Office & Meeting Support: Provide phone and desk coverage, manage executive calendars, reserve conference rooms, monitor general mailboxes, and transcribe meeting minutes.
- Document Control & Records: Maintain electronic and hard-copy files according to agency policy. Securely handle, mark, and destroy classified and Controlled Unclassified Information (CUI).
- Correspondence: Draft, format, and proofread high-quality official letters, memos, reports, and briefings from rough notes to signature-ready products.
- Travel & Timekeeping: Assist staff with Defense Travel System (DTS) travel orders, reservations, and vouchers. Support automated time and attendance reporting.
- Logistics & Fleet Management: Maintain office supply inventory and coordinate equipment maintenance. Serve as vehicle coordinator by tracking logs, inputting data, and operating government-owned or rental vehicles for local deliveries and transit.
- Action Tracking: Input and monitor milestones in agency task-management systems to flag active, near-due, and overdue deadlines for leadership.
Minimum Qualifications
- Education & Experience: High school diploma (or equivalent) and at least 2 years of relevant administrative or operational experience.
- Security Clearance: Must possess an active SECRET security clearance.
- Communication: Superior oral and written English communication skills with strong attention to grammar and formatting.
- Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to build spreadsheets, presentations, and reports from source data.
- Licensing: Valid driver's license with the ability to safely operate government or rental vehicles (requires proof of insurance and completion of GSA Defensive Driver training upon hire).
Knowledge, Skills, and Abilities
- Strong organization, accuracy, and dependable follow-through on multiple tight deadlines.
- Sound judgment when handling sensitive personnel data or classified national security info.
- Professional presence and comfort working alongside senior executives and external military or government personnel.
- High willingness to learn and navigate federal software platforms (such as DTS, DPAS, and automated task trackers).
Other: Willingness to travel as needed (up to 10%); ability to work in a dynamic, mission-critical environment.
PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT:
- All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. The safe use of TAPE equipment, as well as safe practices while on TAPE property is essential.
DISABILITY SPECIFICATIONS:
- TAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
- EOE, Including Disability/Vets
Comprehensive medical, dental, and vision benefits
Basic life and accidental death & dismemberment insurance
Matching contributions through 401(k) plan
Paid accrued vacation leave11 paid holidays per year
Paid sick leave
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What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
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