office assistant

We are seeking an organized and dependable Office Assistant to support daily office operations. This role involves a mix of administrative, clerical, and light facilities tasks to help keep the workplace running smoothly.

Key Responsibilities

• Greet visitors and manage front-desk or reception duties
• Answer and direct phone calls and emails
• Sort, distribute, and process incoming/outgoing mail and packages
• Maintain office supplies inventory and place orders as needed
• Schedule meetings, manage conference room bookings, and prepare meeting materials
• Assist with filing, document organization, and basic record-keeping
• Support HR or operations with onboarding paperwork and logistics
• Coordinate with vendors and service providers (cleaning, maintenance, IT, etc.)
• Maintain a clean, organized, and professional office environment
• Assist with data entry and basic bookkeeping tasks
• Provide general administrative support to staff and management as needed

Required Qualifications

• High school diploma or equivalent (Associate's degree a plus)
• Prior experience in an administrative, clerical, or office support role
• Strong organizational and multitasking skills
• Proficiency with Microsoft Office or Google Workspace
• Excellent verbal and written communication skills
• Professional demeanor and strong interpersonal skills
• Punctual and reliable with strong attention to detail

Preferred Qualifications

• Experience with office management software or scheduling tools
• Basic knowledge of bookkeeping or invoicing
• Familiarity with HR onboarding processes