Project Coordinator

Description

Westwood Professional Services, Inc. is seeking an ambitious and talented professional to join our team as a Project Coordinator. This is an opportunity to join Westwood’s highly experienced team dedicated to providing high-level engineering design services to our clients. This position will be impactful to the growth of our power delivery business, the transmission service group, and will be an opportunity for individuals to grow their career from a focus on project controls to project management, client account management, and future business development. This role is highly cross-functional; working closely with project managers, finance, engineering teams, and subconsultants.

This role will be responsible for developing, maintaining, and managing project control systems across cost, schedule, risk, reporting, and document management. This role ensures that project managers and leadership have timely, accurate, and integrated information to make informed decisions.

Requirements

Job Duties:

• Utilize established project systems and processes including Vantagepoint, PowerBI, IronClad, and Avetta.
• Responsible for supporting AR collections and electronic invoicing.
• Support the development, monitoring and maintaining of budges and forecasts. Including tracking actual vs. planned spend.
• Support the development, monitoring and maintaining of project schedules. Including tracking actual vs. planned progress.
• Develop consolidated monthly/weekly project reports.
• Manage project documentation including contracts, change orders, incoming documents, and outgoing deliverables. Maintain version control and audit-ready records.
• Ensure project controls standards, templates, and processes are followed and support project managers in reviews of this compliance.
• Support client meetings through development of minutes of the meeting and action item notes upon request from Project Manager.
• Support the management of subconsultants with respect on on-boarding, project progress, risk management, and compliance with Westwood requirements.
• Collaborate with the department management to develop, evaluate, and implement new policies and procedures which reflect best engineering practices.

Skills and Qualifications:

• Bachelor or Associate degree in Engineering, Construction Management, Finance, or related field.
• Experience with project management tools (e.g., Primavera P6, MS Project, Excel, Power BI).
• Understanding of cost forecasting, scheduling logic, and risk management.
• Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams.
• High attention to detail with strong organizational skills.

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.