Talent Acquisition Coordinator (Contract Role)

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.  

Cintra is the highways business unit of Ferrovial, one of the world’s leading infrastructure operators committed to developing sustainable solutions. Today, its portfolio includes nearly 1,200 miles of managed highways globally, representing a total global investment in roadway improvements of over $24.8 billion. 
We provide the maximum value in each project, managing all phases of the life cycle of our state-of-the-art infrastructure assets, such as the 407 ETR in Canada, the Managed Lanes LBJ and NTE in Texas, I-77 in North Carolina, I-66 in Virginia and our projects in Europe, South America, and India. 

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.    
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

About the role

The Talent Acquisition Coordinator keeps Cintra's recruiting running smoothly. This role owns the logistics, records, and follow-through behind every search. The coordinator makes sure interviews happen on time, candidates hear from Cintra promptly, the applicant tracking system reflects reality, and reports are accurate and on schedule. This role is a strong starting point for a career in talent acquisition, recruiting operations or HR. This role is best suited for someone who is detailed, organized, spots problems early and likes making processes work better.

This is a contract position with an open-ended term. It has no fixed end date and continues until either party ends it in accordance with the terms of the individual's contract. This role will be in office 4 days a week in Austin, Texas.

Key responsibilities

Recruiting coordination

• Schedule and coordinate interviews across time zones, interview panels and locations, and manage the logistics, calendars and materials for each one.

• Serve as a timely and professional point of contact for candidates, sending confirmations, preparation details, status updates and closing communications.

• Post, update and close job advertisements on internal and external platforms and administer requisitions in line with approved process.

• Keep candidate and requisition records complete and accurate in the ATS.

• Prepare offer documentation, coordinate pre-employment steps, and hand off new hires to onboarding with all information in place.

• Review open requisitions and candidate actions daily, follow up on outstanding items before they stall, and alert the recruiter or Manager when a search is at risk.

Recruiting operations and process support

• Maintain recruiting trackers, templates, process documentation and standard operating procedures, and keep them current as processes change.

• Produce recurring reports and dashboards, such as open requisitions, pipeline status and time to fill, and prepare materials for team updates.

• Keep recruiting records in line with equal opportunity, record retention and data privacy requirements and Cintra policy.

• Support rollout of standardized workflows, new tools, automation and AI-enabled practices by testing, documenting and helping colleagues use them.

• Identify recurring administrative bottlenecks and propose practical fixes.

Broader Talent support

• Provide scheduling, communications, documentation and tracking support for selected Talent Management and Learning and Development programs.

• Work with HR colleagues to confirm that information is accurate and handoffs are smooth.

• Handle employee and candidate information with strict confidentiality.

• Perform other job-related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to fulfill those duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

• Bachelor's degree is preferred, or an equivalent combination of education and experience.

• 2 to 5 years of experience in recruiting coordination, HR, administration, or a similar coordination role.

• Experience with an applicant tracking system and/or LinkedIn preferred.

• Legal authorization to work in the United States.

Professional Qualities:

• Strong organization, prioritization and follow-through, with the ability to manage many activities at once.

• A proactive, service-oriented approach and a strong sense of ownership.

• Attention to detail and a commitment to accurate records.

• Excellent written and verbal communication, with a professional tone toward candidates, executives and colleagues.

• Sound judgment, professionalism and discretion with confidential information.

• Curiosity, willingness to learn, and comfort asking questions and suggesting improvements.

Computer Skills:

• Proficiency with Microsoft Excel, Outlook, PowerPoint and Teams.

• Comfort learning applicant tracking systems, HR systems and digital tools. Workday experience is a plus.

• Interest in using AI-enabled tools to improve everyday work.

Work Environment & Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet.

• The employee must occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required by this job include ability to adjust focus, as necessary to use a computer.

• While performing the duties of this job, the employee is regularly required to talk or hear.

• The employee is frequently required to sit, and occasionally to stand and walk.

Terms of Engagement

• Contract position, open-ended term. This position is engaged on a contract basis with no fixed end date. The engagement continues until it is ended by either party in accordance with the terms of the individual's contract and applicable law. Continued engagement for any period is not guaranteed.

• Classification and overtime. This position is classified as non-exempt under the Fair Labor Standards Act and applicable state law. The Coordinator is paid for all hours worked, is eligible for overtime pay, must record all time worked accurately, and must obtain approval before working overtime.

• Benefits and conversion. Eligibility for benefits, paid time off and other programs is determined by the terms of the contract and the applicable plan documents, and may differ from that of regular Cintra employees. This position does not carry a guarantee of conversion to a regular position.

• Work authorization. The Coordinator must be legally authorized to work in the United States and must complete employment eligibility verification (Form I-9) on or before the first day of work.

• Pre-engagement screening. An offer is contingent on satisfactory reference checks and, where permitted by law and Cintra policy, a background check, completed with the required notices and consent.

• Confidentiality and data protection. The Coordinator will handle confidential and personal information about candidates and employees. The Coordinator must sign Cintra's confidentiality agreement, comply with applicable privacy and data security laws and Cintra policies, and keep this information confidential during and after the engagement.

• Policies. The Coordinator must comply with Cintra and Ferrovial policies, including equal opportunity, anti-harassment, code of conduct and information security policies.

• Nature of this description. This job description describes the general nature of the work. It is not an exhaustive list of duties, is not an employment contract, and may be updated as business needs change. The terms of the engagement are set out in the individual's contract.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer.  We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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