Top Real Estate Operations & Support Jobs in Austin, TX

Provide administrative and analytical support to senior property managers, including financial and market analysis, preparing reports, client interfacing, coordinating travel, managing projects, and handling corporate-level resident calls. Ensure timely property reporting and support portfolio performance review.

Manage a team of 6–10 closers, escrow officers, and processors from contract to disbursement. Run 1:1s, huddles, and performance reviews; own KPIs and pipeline health; perform file audits; ensure federal and multi-state compliance; improve SOPs, playbooks, and tooling; and act as senior escalation with underwriters and cross-functional partners to scale title and escrow operations.

Lead operations for a multifamily portfolio, developing and coaching on-site teams, conducting inspections, managing budgets and capital projects, optimizing rents, ensuring compliance (Fair Housing), and communicating with owners and stakeholders. Travel to communities ~50% of the time and drive performance through hiring, training, and operational oversight to meet financial and resident retention goals.

Manage end-to-end mortgage closings and funding for high-volume bridge loans: prepare Initial Closing Disclosures, review loan documents for accuracy and compliance, execute fund transfers, audit signed packages, and collaborate with loan teams to ensure timely, flawless closings (50–60 loans/month).

Provide administrative and customer-service support for residential escrow closings: open orders, prepare closing documents and statements, communicate requirements to clients, manage disbursements, and follow up on escrow transactions while maintaining accuracy and professionalism.

Review and prepare real estate documents for county recording, verify information using online county indexes, support clients with inquiries, track submissions and fees, perform basic accounting/reconciliation, and train/support colleagues to ensure accurate, timely recordings.

Provide administrative support to the underwriting team, act as first point of contact for clients, prequalify risks, prepare electronic files and correspondence, issue policies, endorsements, binders and invoices within authority, follow up on subjectivities, and research escalated issues to support renewals and new business.

Provide remote administrative support: manage client communications (calls, emails), handle A/R and A/P, process work orders, manage lease renewals and compliance documents, assist with client marketing and social media, follow SOPs, report to leadership, and represent company values. Must work graveyard shift and maintain required home-office tech.

Provide Tier 2 application and user support for Third-Party Originations (TPO) channels, troubleshoot system/workflow issues, coordinate fixes with IT and vendors, support implementations and releases, perform system administration, monitor application health, document processes, and train internal and external users to ensure efficient loan manufacturing and strong service levels.

Serve as a strategic advisor to sales and CSM leadership, driving weekly business reviews, pipeline and forecast management, sales plays, territory and headcount modeling, and cross-functional operational improvements. Use deep data analysis (SQL/Excel/Tableau) to diagnose performance gaps, recommend actions, and implement scalable automation and AI-enabled solutions to boost adoption, retention, and revenue.