Top Administrative Assistant Jobs in Austin, TX

Provide high-level administrative support to two VPs, managing complex calendars, coordinating international/domestic travel and visas, preparing expense reports, organizing meetings and events, leading process improvements, mentoring junior admins, and acting as a trusted gatekeeper for executive needs.

Provide comprehensive administrative support to the Regional President: manage calendars and appointments, schedule meetings, analyze and respond to information requests, prepare charts/reports, handle routine correspondence, maintain knowledge of operations and personnel, and communicate with internal and external stakeholders with integrity and excellence.

Provide dedicated administrative support to senior leadership: manage complex calendars across time zones, coordinate domestic and international travel, prepare agendas and confidential executive materials, complete expense reports, liaise with stakeholders, and proactively remove obstacles to support operational effectiveness in a fast-paced environment.

Provide administrative support to Advisory Partners and teams including preparing reports, typing correspondence, maintaining electronic filing systems and spreadsheets, client communication, scheduling, proofreading, and multi-tasking during busy seasons.

Provide advanced administrative and appellate support to litigation attorneys: prepare, proofread, format, and e-file briefs and appendices; manage calendars, deadlines, filings, document production, and matter intake; maintain document management systems; assist with billing, travel, and client communications; ensure compliance with court rules and judge-specific procedures.

The Administrative Assistant manages schedules, coordinates communications, maintains records, prepares reports, and supports executives or team members with various administrative tasks.

Provide high-level administrative support to three VPs including global calendar management, travel coordination, expense reporting, procurement requests, and creation of reports and presentations. Partner with internal teams (IT, Finance, administrators) to orchestrate meetings, projects, and communications while maintaining accuracy, discretion, and professional responsiveness in a dynamic environment.

The Studio Coordinator manages day-to-day operations of the design studio, supports leadership, coordinates meetings, and oversees administrative tasks.

Responsible for managing schedules, communications, document management, and logistics support for a leadership team in a remote environment.

Provide high-level administrative and transactional support to corporate attorneys: prepare and format legal documents, manage electronic and hard-copy files, monitor deadlines, assist with billing and expense submissions, coordinate travel and schedules, and support team workflow while maintaining confidentiality.

Provide administrative and operational support for Client Legal Services attorneys handling insurance defense litigation. Manage case data in Team Connect, coordinate calendars and litigation events, perform e-filing, maintain files, communicate with internal and external partners, handle confidential information, and support case workflows under attorney supervision.

The Executive Administrative Assistant will support R&D leadership through calendar management, meeting coordination, travel logistics, and special projects to enhance the efficiency of the engineering organization.

Serve as front-desk point of contact for homeowners, vendors, and visitors. Manage reservation approvals, amenity access, payments, documentation, and communications. Support the Community Director, Assistant Community Manager, and office staff while maintaining organized records, following policies, and delivering excellent customer service.

The Legal Administrative Assistant supports attorneys by managing case-related data, scheduling litigation events, e-filing, and ensuring compliance within legal processes while maintaining effective communication with stakeholders.

The Administrative Assistant will handle administrative tasks and optimize social media presence through content creation, engagement, and analytics management, enhancing brand awareness.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

Provide administrative support to Partners and Executives, manage calendars, arrange travel, prepare documents, and assist with special projects.

The Administrative Assistant supports various administrative duties, manages correspondence, oversees file maintenance, schedules meetings, and provides specialized support for management, while ensuring confidentiality and effective communication.

Provide high-level administrative support to sales and senior leaders: prepare client visits and clothing deliveries, manage client orders/files and calendars, communicate with clients, assist sales prospecting and digital marketing, maintain inventory and sales materials, deliver customer service, and perform light lifting and local pickups/deliveries.

The Sr. Administrative Assistant supports operations through administrative tasks. Requires a Bachelor's degree and three years of related experience.

The Administrative Assistant will manage the Director/VP calendar and coordinate various departmental tasks, requiring strong communication skills.

Provide remote administrative and clerical support including scheduling virtual appointments, preparing and distributing reports and internal communications, maintaining filing and database systems, updating policies and procedures, and assisting managers and team members with administrative projects to ensure smooth daily operations.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.