Top Administrative Assistant Jobs in Austin, TX

Provides day-to-day administrative, operational, and project support to senior leadership and cross-functional teams. Responsibilities include managing complex calendars and meetings, coordinating global travel and expenses, tracking team deliverables and PTO, supporting communications and onboarding, managing office supplies, and handling event logistics. The role partners closely with the Chief of Staff and requires strong organization, communication, discretion, problem-solving, and multitasking abilities.

Provides confidential, high-level administrative support to an executive. Responsibilities include managing calendars, appointments, meetings, travel arrangements, correspondence, reports, inquiries, calls, visitors, records, document retrieval systems, and follow-up on pending matters. The role requires independent judgment, accurate document review, policy knowledge, and effective communication while maintaining confidentiality and supporting executive-office operations.

Provides administrative and operational support for Catholic Foundation, stewardship, development, and donor activities. Coordinates correspondence, events, meetings, vendors, databases, reports, records, gift processing, financial documentation, board materials, webpages, social media, travel, and reception backup. Requires strong organization, confidentiality, communication, customer service, database, Microsoft Office, and basic accounting skills, along with familiarity with Catholic ministry and fundraising practices.

Provides administrative and operational support to the hotel sales department by monitoring and distributing leads, handling inquiries, preparing correspondence and contracts, maintaining sales databases, coordinating site visits, running reports, processing purchase orders and commissions, and supporting VIP amenities and planner requests. Requires strong communication, organization, Microsoft Office proficiency, and attention to detail.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides high-level administrative and legal support to environmental, regulatory, and legislative attorneys. Responsibilities include preparing and filing legal documents, monitoring regulatory dockets, organizing records, coordinating billing and budgets, managing calendars and deadlines, supporting client communications, and maintaining confidentiality.

Provides administrative and customer service support to property management staff and residents. Greets visitors, manages building access logs, conducts common-area inspections, schedules resident tours, assists with applications, monitors surveillance systems, and screens phone calls. The role requires working holidays and inclement weather days, occasional off-site meetings, and potential coverage at other supportive housing communities.

Provides comprehensive executive administrative support, including calendar and travel coordination, expense reporting, meeting logistics, presentations, records management, events, front-desk coverage, supply ordering, and confidential communications. Supports senior institutional leadership and coordinates administrative activities across university departments. The role is campus-based in Austin, Texas, five days per week, with occasional travel as required for university meetings.

Provides remote administrative and executive support to managers, executives, and teams. Responsibilities include tracking projects and deadlines, drafting communications, preparing reports and presentations, coordinating meetings, managing calendars, organizing files and databases, coordinating vendors, supporting travel and events, tracking expenses, and handling confidential information. Requires strong organization, communication, discretion, and proficiency with Google Workspace and Microsoft Office.

Provides comprehensive administrative support to directors and program leaders, including calendar and meeting management, travel coordination, expense reporting, visitor and clearance coordination, office operations, briefing preparation, facility support, and employee onboarding. The role requires coordination across multiple organizations and time zones, active Secret clearance, Special Program Access eligibility, onsite work in an SCI access area, and proficiency with Microsoft Office.

Provides clerical and reporting support to the Finance Department aboard a cruise ship. Responsibilities include credit card and gift order reconciliation, food cost reporting, transaction documentation, vendor invoice administration, inventory and bar counts, end-of-voyage reporting, guest statement processing, and maintaining onboard guest records. The role requires hospitality finance experience, accounting knowledge, strong communication and planning skills, computer proficiency, physical ability to work aboard a vessel, and availability seven days per week.

Provides administrative and patient-facing support in an endocrinology medical facility. Responsibilities include answering calls, greeting patients, scheduling appointments, managing calendars and records, updating demographic and insurance information, preparing documents, coordinating with departments, and assisting with prescription renewals and clinical documentation.

Provides administrative and office support for departments and leadership. Responsibilities include coordinating correspondence, reconciling budgets, processing invoices and purchase orders, maintaining policies and office supplies, scheduling meetings and travel, supporting payroll and leave reporting, managing calendars, and assisting employees with forms and updates. Requires strong attention to detail, accurate recordkeeping, communication skills, typing proficiency, and Microsoft Office knowledge.

Supports C-suite executives and business divisions through calendar management, travel coordination, expense reporting, correspondence, meeting preparation, confidential information handling, and stakeholder communication. Also manages office operations, supplies, records, onboarding support, events, vendors, facilities services, general affairs, budgeting assistance, and internal communications. Korean-English bilingual communication is highly preferred for coordination with executives and global headquarters.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides administrative support for medical and insurance case processes by setting up cases, managing referrals, coordinating documents and signatures, routing reports through quality review, processing faxes, maintaining files, answering calls, and supporting Case Coordinators. The role requires proficiency with office software, attention to detail, customer service skills, and the ability to learn case management systems. Administrative or insurance claims experience and disability insurance knowledge are preferred.

Provides administrative support for a Community Based Care unit by answering inquiries, greeting visitors, preparing documents, maintaining records and case files, entering information into agency systems, tracking updates, supporting training, and assisting caseworkers and program staff with office operations.

Provide proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, and special projects. The role tracks commitments, follows up with stakeholders, supports company applications, maintains confidentiality, coordinates executive initiatives, and represents the organization with external contacts. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting and travel coordination, document preparation, expense tracking, event logistics, special projects, and follow-through on executive priorities. The role manages communications, timelines, action items, company applications, milestone gifting, and confidential information while supporting process improvement and maintaining high-quality service in a remote environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, communications, documents, expenses, events, special projects, and follow-through on commitments. The role coordinates stakeholders, tracks deadlines, maintains confidential information, supports company applications, manages gifting and event logistics, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to work independently in a virtual environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, documents, communications, expenses, events, special projects, and executive follow-through. Coordinates action items, timelines, stakeholder accountability, and company applications while maintaining confidentiality. The role also supports conference planning, employee milestone gifting, client engagement, and executive priorities in a fully remote setting.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, special projects, and follow-up. The role tracks priorities and deliverables, maintains confidential information, supports company systems, coordinates employee gifts and events, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting coordination, travel arrangements, document preparation, expense tracking, event logistics, special projects, and follow-through on strategic commitments. The role requires confidentiality, excellent organization, sound judgment, strong communication, technical proficiency, and the ability to manage competing priorities in a remote environment.

Provides proactive administrative and executive support to the CEO and COO. Responsibilities include complex calendar management, meeting and travel coordination, document and presentation preparation, expense tracking, event logistics, special project support, action-item follow-up, stakeholder accountability, and confidential information handling. The role also maintains company applications, coordinates employee milestone gifts, supports client engagement activities, and serves as a professional point of contact while ensuring executive priorities and commitments are completed on time.