Top Administrative Assistant Jobs in Austin, TX

Provide floating executive-level administrative coverage across departments: manage calendars, domestic and international travel, expense reports, ad-hoc projects and events, cross-functional communication, process improvements, and confidential information handling during planned and unplanned absences.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provide dedicated administrative support to senior leadership: manage complex calendars across time zones, coordinate domestic and international travel, prepare agendas and confidential executive materials, complete expense reports, liaise with stakeholders, and proactively remove obstacles to support operational effectiveness in a fast-paced environment.

Provide administrative and sales support to the Tom James sales team: prepare client visits and deliveries, manage orders/files and sales materials, coordinate appointments and client communications, prospect via social media, maintain calendars and inventory, perform basic accounting tasks, and deliver exceptional customer service. Regular onsite attendance and driving required; must be able to lift 30 lbs.

Provide administrative support to managers and teams, manage calendars, organize meetings and notes, handle expense/time approvals, coordinate travel and onboarding, support project coordination, and maintain confidential information.

Provide administrative support to project management staff: manage proposals, project setups, document/CAD handling, scheduling, travel and expense processing, office events, reception backup, and maintain confidential records and office supplies.

Provide front-desk and clerical support: greet visitors, answer and route multi-line calls, process mail, perform copying/faxing, support departments, record minutes, maintain confidentiality, and communicate patient-safety concerns.

Provide administrative and project coordination support across the project lifecycle: process sales orders, track project progress, manage calendars, prepare documents, coordinate with internal teams and warehouses, support meetings and onsite customer events, handle time/expense reporting, and maintain filing and office logistics. Requires U.S. citizenship for post-hire regulatory clearances.

Provide administrative support to managers and staff, perform department-specific processes and reconciliations, pull and format data, maintain cross-business contacts, prioritize projects, and ensure accurate, detail-oriented communication using established procedures.

Provide administrative support to the Division VP and Controller, coordinate meetings and travel, prepare communications and reports, manage databases and presentations, plan team events, handle confidential information, and improve administrative systems.

Provide remote HR administrative support across behavioral health client organizations, including HRIS data entry, onboarding coordination, recruitment scheduling, benefits support, I-9/E-Verify compliance, and recordkeeping. Maintain personnel files, assist with audits and reporting, handle sensitive information discreetly, and support process improvements and project tracking using ZohoProjects.

Provide administrative and secretarial support to hospital services: maintain databases and activity boards, transcribe dictation, prepare packets and educational materials, manage calendars and files, support Access operations and phone coverage, and assist with departmental communications and audits.

Provide on-site office support for a railroad tie grinding facility: payroll data collection, inventory tracking, report creation, email/phone communication, filing, and general administrative duties. Maintain confidentiality, accuracy, and regular communication with corporate headquarters.

Provide administrative and logistical support to the DEI team, including calendar and meeting management, travel and expense coordination, document and contract organization, onboarding support, event coordination (GRAMMY Week/Awards), note-taking, and vendor/invoice management. Serve as a front-facing contact and handle ad-hoc project-related duties.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

The Administrative Assistant supports various administrative duties, manages correspondence, oversees file maintenance, schedules meetings, and provides specialized support for management, while ensuring confidentiality and effective communication.

Provide remote administrative support including calendar and meeting management, travel coordination, expense processing, document and spreadsheet preparation, maintaining digital records, tracking meeting follow-ups, and handling confidential information for managers and teams.

Provide office administrative support including timekeeping maintenance, running freight and inventory reports, customer account setup and AR file management, creating manifests, preparing and coding invoices, matching pickup/delivery tickets, answering multi-line phones, and general operations support.

The Sr. Administrative Assistant supports operations through administrative tasks. Requires a Bachelor's degree and three years of related experience.

The Administrative Assistant will manage the Director/VP calendar and coordinate various departmental tasks, requiring strong communication skills.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.