Top Administrative Assistant Jobs in Austin, TX

Supports the Property Manager and Assistant Property Manager with community administration, resident and visitor customer service, building access control, tours, applications, inspections, phone screening, and surveillance monitoring. Maintains a welcoming and secure environment, works holidays and inclement weather days, and may provide coverage at other supportive housing communities.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides administrative and office support for a sales office through detailed data entry, internal customer service, spreadsheet maintenance, document organization, delivery scheduling, invoice processing, issue escalation, and month-end closing assistance. Requires accuracy, organization, deadline management, Microsoft Office proficiency, and regular overtime during the final week of each month.

Provides administrative support for a medical office building portfolio, including correspondence, expense reporting, meetings, filing, contract and construction agreement processing, work-order coordination, chargebacks, rent statements, insurance certificate tracking, paperwork review, and regional reporting. Works with tenants, vendors, maintenance staff, and management while prioritizing deadlines and adapting to changing needs.

Support C-suite executives and business divisions by managing complex calendars, domestic and international travel, expenses, correspondence, meetings, presentations, and confidential information. Handle office operations, records, onboarding logistics, vendor coordination, facilities services, events, budgeting support, internal communications, and general affairs. Korean and English bilingual communication is preferred for coordination with executives, stakeholders, and global headquarters.

Provides remote administrative support to leadership, including calendar management, meeting scheduling, travel arrangements, expense tracking, event planning, project coordination, presentations, and cross-functional communication. The role manages confidential information, supports People Operations, and helps leaders stay organized in a fast-paced environment while using Google Workspace and AI tools to improve efficiency.

Provides advanced administrative support to VP-level executives, including calendar and travel management, email prioritization, correspondence, expense reports, meetings, presentations, files, billing, and office setup. Handles confidential information, coordinates onboarding, manages executive scheduling conflicts, supports teleconferencing technology, and follows corporate purchasing and legal procedures.

Provides administrative support to attorneys, staff, and clients by greeting visitors, answering calls, coordinating schedules, managing client intake, organizing legal documents, and maintaining accurate records. The role supports daily office operations, requires professional bilingual English and Spanish communication, and involves managing multiple priorities in a fast-paced legal environment.

Provides high-level administrative support to executives and departments, including preparing presentations, memos, and correspondence; coordinating administrative tasks; maintaining organized office procedures; prioritizing multiple responsibilities; and delivering excellent customer service. The role requires independent judgment, strong communication, multitasking, Microsoft Office proficiency, and flexibility to work nights, weekends, and holidays.

Oversee daily office operations, support senior leaders and multiple teams, manage calendars and travel, coordinate meetings and visitors, maintain office supplies, arrange catering, work with vendors and contractors, handle shipping and special orders, and complete management expense reports.

Coordinates purchase orders, corporate card purchases, vendor communications, approvals, invoices, deliveries, and procurement documentation. Maintains accurate records, reconciles expenses, schedules procurement meetings, supports onboarding, and assists with administrative operations and process improvements. Requires strong organization, discretion, stakeholder communication, procurement experience, and full English bilingual proficiency.

Provides clerical and administrative support through data entry, cost and variance analysis, file maintenance, correspondence and report preparation, spreadsheet and presentation updates, and coordination with departments and vendors on facilities issues. The role requires strong organization, communication, attention to detail, technology proficiency, reliable transportation, and daily on-site availability. This is a full-time office position with no supervisory responsibilities.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative support to the Bishop, Vicar General, and Vicar for Priests. Duties include correspondence, mail and call processing, dictation, translation, records and database maintenance, calendar and meeting coordination, travel arrangements, event support, document preparation, and check requests. Requires confidentiality, organization, independent judgment, bilingual English and Spanish communication, Catholic ministry participation, and flexibility for changing priorities, evening or weekend work, and diocesan travel.

Supports clinical study and laboratory operations by managing device and supply inventories, maintaining records and study files, tracking shipments, preparing devices, installing applications, supporting audits, processing purchases, and organizing lab facilities. Provides administrative and logistical support for clinical study startup, meetings, events, and documentation while following health, safety, and good clinical practice requirements.

Supports the Property Manager and Assistant Property Manager in managing a residential community. Greets residents and visitors, provides customer service, maintains secure building entry, conducts common-area inspections, schedules resident tours, assists with applications, monitors surveillance systems, and handles phone calls. The role requires holiday and inclement-weather coverage, occasional support at other communities, and may involve exposure to bodily fluids with appropriate training and protective equipment.

Supports the Property Manager and Assistant Property Manager with community administration, resident and visitor customer service, guest registration, building security monitoring, common-area inspections, resident tours, applications, and phone screening. The role maintains a welcoming property environment, works holidays and inclement weather days, and may provide coverage at other supportive housing communities.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide administrative and operational HR support including onboarding/offboarding, recruitment administration, HRIS records maintenance, reporting, training documentation, compliance assistance, and responding to routine employee inquiries while handling confidential information and managing multiple priorities in a fully remote environment.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

The Administrative Assistant supports various administrative duties, manages correspondence, oversees file maintenance, schedules meetings, and provides specialized support for management, while ensuring confidentiality and effective communication.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.