Top Executive Assistant Jobs in Austin, TX

Provides high-level support to the Chief Human Resources Officer by managing complex calendars, travel, meetings, events, confidential information, communications, action items, and executive deliverables. Coordinates cross-functional initiatives, prepares presentations and briefing materials, supports talent and leadership activities, manages international travel documentation, and improves HR office workflows using AI, Microsoft Copilot, and digital tools.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Provides high-level executive support to the CTO, managing complex global calendars, international travel, leadership events, recruiting coordination, stakeholder relationships, and confidential information. The role anticipates executive needs, prioritizes competing demands across time zones, improves executive-office processes using technology and automation, and supports engineering leadership operations in a fast-paced global organization.

Provides high-level administrative support to the Chief Revenue Officer, including calendar, meeting, travel, correspondence, expense, and event management. Coordinates executive and organizational priorities, supports Sales and Marketing events, prepares agendas and presentations, records action items, and maintains confidentiality. The role uses AI tools and Google Workspace to streamline workflows and requires strong judgment, organization, communication, and occasional travel.

Supports the CEO by managing calendars, inboxes, meetings, travel, communications, personal logistics, and confidential information. Runs office operations, supplies, resources, budgets, reports, presentations, and event logistics. The role also improves CEO-office systems and helps maintain a strong Austin workplace presence. Success requires proactive problem-solving, discretion, organization, emotional intelligence, and the ability to manage competing priorities in person five days per week.

Provide direct executive support to the CEO and manage Austin office operations. Responsibilities include calendar and travel coordination, meeting preparation, correspondence, confidential information handling, visitor and vendor management, supplies, mail, receipts, lodging, vehicle readiness, document systems, and accounting support. The role also requires daily use of approved AI tools for drafting, summarizing, scheduling, and administrative automation.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Supports the Chief Revenue Officer and Chief Marketing Officer by managing complex calendars, executive meetings, communications, travel arrangements, expenses, and follow-ups. Coordinates leadership meetings, offsites, customer engagements, and company events while handling confidential information with discretion. Partners across Sales, Marketing, and other teams, anticipates executive needs, resolves competing priorities, and improves administrative workflows and operational efficiency.

Executive Assistant supporting the COO and CGO by managing complex calendars, priorities, communications, meetings, travel, events, presentations, and confidential information. The role coordinates executive and leadership activities, prepares materials and briefings, tracks decisions and follow-up actions, and ensures alignment across senior stakeholders. Success requires high autonomy, discretion, strategic judgment, exceptional organization, communication skills, and the ability to manage competing priorities in a fast-paced corporate and fitness-facility environment.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Supports the CEO and executive team through calendar management, expense reporting, executive travel coordination, internal and external board meeting logistics, cross-functional meeting scheduling, and leadership offsite planning. This is a remote, fixed-term contract requiring 15–20 hours per week for approximately five months.

Supports a Vice President by managing complex calendars, meetings, travel, communications, executive materials, action items, documentation, and confidential information. Coordinates cross-functional workflows, board and investor materials, leadership events, onboarding, and executive operating cadences. The role also improves administrative processes, tracks priorities and deadlines, handles expense reconciliations, and serves as a liaison among executives, employees, customers, partners, and board members.

Provides high-level administrative support to senior executives in the CEO office. Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing briefings and meeting materials, supporting events and cross-functional projects, tracking budgets and tasks, processing expenses, and handling sensitive information with discretion. The role requires proactive problem-solving, strong organization, communication skills, and the ability to operate effectively across time zones and changing priorities.

Support the CEO, CTO, and leadership team by managing calendars, travel, board and investor meetings, customer engagements, action items, expenses, invoices, and contracts. The role designs leadership workflows, coordinates special projects, represents executives to stakeholders, and helps align leadership time with company priorities. Requires discretion, strong communication, process-building ability, flexible hours, on-site work in Austin, and occasional travel to customer and construction sites.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provides administrative support to executives by managing schedules, meetings, correspondence, presentations, travel arrangements, special projects, and confidential information. The role requires strong communication, organization, prioritization, typing, attention to detail, and proficiency with Microsoft Office Suite. This is a fully remote position open to candidates with 0–5 years of administrative or executive assistant experience.

Provides executive and administrative support to the Chief of Staff by managing calendars, communications, meetings, documents, task trackers, project coordination, deadlines, and stakeholder follow-up. The role requires independent judgment, discretion, strong organization, and proactive problem-solving. It is fully remote and requires PST availability, continuous Zoom presence, reliable equipment and internet, power backup, and secondary internet access.

Provides remote administrative and executive support to the Chief of Staff by managing calendars, meetings, correspondence, records, task trackers, project coordination, follow-ups, and stakeholder communications. The role requires independent judgment, discretion with confidential information, strong organization, and proactive problem-solving. The assistant also monitors deadlines, prepares agendas, minutes, reports, presentations, and business documents while supporting project and business development activities.

Provides remote administrative and executive support to the Chief of Staff by managing calendars, meetings, correspondence, documents, task trackers, project coordination, follow-ups, and stakeholder communications. The role requires independent judgment, proactive problem-solving, confidentiality, strong organization, and reliable availability during Pacific Standard Time hours. The employee must maintain a professional home workspace, remain on camera during shifts, and meet specified computer, internet, backup power, and backup connectivity requirements.

Support the CEO, COO, and CTO by managing complex calendars, domestic travel, meetings, communications, board and investor coordination, events, expenses, vendors, and follow-through. The role requires strong judgment, discretion, anticipation, adaptability, and confidence handling confidential information in a fast-paced startup. The Executive Assistant will also build the company’s executive-assistance function and use AI tools and automation to improve operational efficiency.

Provides remote administrative, scheduling, communication, document-management, project-coordination, and follow-up support to the Chief of Staff. Responsibilities include managing calendars and correspondence, preparing agendas and minutes, tracking tasks and deadlines, coordinating stakeholders, maintaining project updates, handling confidential information, and anticipating executive needs. The role requires independent judgment, strong organization, excellent communication, and reliable work-from-home technology and connectivity.

Provide remote administrative and executive support to the Chief of Staff, including calendar and email management, meeting coordination, minutes, task tracking, document organization, stakeholder communication, project coordination, and follow-up management. The role requires independent judgment, discretion with confidential information, strong organization, and reliable communication while working full-time during Pacific Standard Time hours.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.