Top Executive Assistant Jobs in Austin, TX

As the Executive Assistant, you will manage complex scheduling, travel logistics, and support for the Co-CEO and leadership team, ensuring operational efficiency and effective communication across diverse teams and time zones.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

Provide high-level administrative support to leadership including calendar and travel management, stakeholder communication, meeting coordination and minute-taking, expense tracking, document management, and ad hoc projects while maintaining strict confidentiality in a fast-paced startup environment.

Provide high-level executive support to the Chief Commercial Officer, managing complex calendars, global travel, meetings, expenses, and strategic projects. Partner with senior leaders and cross-functional teams to drive commercial priorities, plan executive events, and manage timelines and logistics to ensure successful execution across a global commercial organization.

Provide high-leverage support to Fluidstack executives by owning calendar management, travel logistics, meeting preparation, and communication triage. Anticipate needs, coordinate with other EAs for coverage, establish prioritization and escalation systems, and identify process improvements to increase team effectiveness.

The Executive Assistant will manage the CEO's schedule, coordinate communication, support personal tasks, oversee office operations, and handle budgeting. This role requires strong organizational and communication skills, serving in a fast-paced environment.

Provide executive-level support to the President/CEO and Executive Leadership Team, manage complex calendars/travel, coordinate Board meetings and minutes, lead and develop the administrative team, establish administrative standards and procedures, manage vendors and corporate programs, coordinate events, and handle confidential executive projects and communications.

Provide high-level administrative support to the CRO, including proactive calendar and travel management, confidential communications, meeting and event coordination, information and expense management, board and ELT support, and stakeholder liaison work. Requires discretion, strong organization, and the ability to handle fast-paced, time-sensitive priorities across time zones.

Provide hands-on executive support to Strategic Account Executives: manage calendars across AMER time zones, coordinate domestic and international travel, process expenses, prepare meeting materials, maintain Salesforce CRM hygiene, and liaise with Marketing, Legal, and Finance to keep the sales team focused on revenue.

Provide executive-level administrative support to attorneys, managing schedules, travel, billing, document drafting and review, file organization, project coordination, liaison duties, mentoring legal support staff, and ensuring timely completion of practice and client deliverables.

Serve as an AI-native Executive Assistant partnering with the CEO to manage a complex calendar, coordinate cross-functional communications, organize travel, prepare meeting materials, capture action items, and help design AI-augmented Office of the CEO workflows. Act as liaison with investors, board members, and partners, and collaborate closely with the Chief of Staff on prioritization, meeting prep, and operating systems.

Provide executive-level administrative support and manage office operations. Duties include calendar and travel coordination, preparing correspondence and presentations, visitor reception, facilities and vendor coordination, event planning, AV and catering setup, snack and supply management, supporting finance with time tracking, and handling confidential information with discretion.

Provide end-to-end executive support to a Supervising Producer: manage workflows in Productive, coordinate production and post-production logistics, run daily check-ins, prep for meetings, triage communications, chase assets/approvals, and surface risks proactively. Role requires production familiarity, strong written communication, high EQ, and hands-on use of AI tools. Full-time contract-to-start, US-based with PST/MST core hours; SLC or LA preferred for occasional in-person collaboration.

Provide proactive executive and production support to the Supervising Producer: manage task lists and project workflows in Productive, coordinate shoot logistics and post-production handoffs, prep and triage communications, attend meetings, chase assets/approvals, and keep projects moving so the SP can focus on high-level producing.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provide high-level administrative support to the Head of TPA Operations and other senior leaders, managing complex calendars, inboxes, travel, expenses, executive communications, presentations, confidential issues, stakeholder coordination, and follow-up to ensure timely completion of projects.

Provide high-touch executive support to the CEO: manage calendars, communications, travel, meetings, and project logistics; anticipate needs, triage priorities, research and prep for meetings, interface with high-profile partners, and invent workflow improvements while operating discreetly in a remote, global environment.

Senior Executive Assistant to the CEO managing calendar, travel, inbox triage, meetings, expenses, event logistics, correspondence, and confidential matters; proactively anticipates needs, uses AI tools, and supports high-tempo, onsite CEO operations in Austin.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Support the SVP of Global Customer Solutions with executive coordination and program management, ensuring strategic initiatives progress effectively.

Provide remote executive support including calendar and email management, meeting coordination, proposal and presentation preparation, CRM and SharePoint administration, process and SOP documentation, project coordination, and occasional invoicing support. Work closely with leadership to streamline workflows and maintain organized operational records during company growth.

The Executive Legal Assistant supports high-level administrative tasks including case management, legal research, communication, and organization of case materials in a remote legal environment.

The Executive Assistant provides support to executives by managing schedules, communications, and priorities, while also optimizing workflows and processes.

The Senior Executive Assistant provides high-level executive support, mentors other assistants, manages priorities, and improves workflows using technology.