Top Executive Assistant Jobs in Austin, TX

Provides high-level administrative and operational support to multiple senior executives. Responsibilities include complex calendar and travel coordination, executive communications, confidential information management, meeting and event planning, reports and presentations, office process improvement, and cross-functional special projects. The role requires strong judgment, organization, discretion, communication, and proficiency with Microsoft Office applications.

Provide proactive, discreet executive support to the Founder by managing calendars, communications, meeting preparation, action-item follow-up, domestic and international travel logistics, stakeholder coordination, and special projects. The role requires strong organization, judgment, confidentiality, attention to detail, and the ability to anticipate needs in a fast-paced, highly personalized environment.

Serve as the CEO’s executive assistant and developing Chief of Staff. Manage complex calendars, inboxes, travel, personal operations, expenses, vendors, and confidential communications. Convert ideas into projects, track accountability, support meetings and partnerships, and build SOPs and workflows using project-management and AI tools. The role requires high ownership, discretion, excellent writing, advanced international travel planning, and the ability to manage both business and personal priorities.

Manage leadership calendars, email, scheduling, time-zone coordination, travel, and expenses. Support EOS meeting rhythms, maintain operating tools, track action items, prepare client documents, organize files, and assist with CRM updates and business development follow-up. The role requires polished English communication, discretion with confidential information, strong organization, proactive follow-through, and reliable remote availability overlapping U.S. business hours.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides proactive executive and administrative support, including complex calendar management, meeting and Board preparation, stakeholder coordination, travel logistics, communications, action-item tracking, and confidential information management. Uses AI and automation tools to improve workflows, summarize information, draft materials, and enhance executive effectiveness. Supports senior leadership in a fast-paced, global technology organization while coordinating special projects and ensuring follow-through.

Provides high-level administrative support to executives and senior leadership by managing complex calendars, meetings, travel logistics, correspondence, presentations, board materials, confidential information, and stakeholder communications. The role requires proactive prioritization, sound judgment, research and analysis capabilities, and process improvement to ensure efficient executive operations.

Supports multiple senior leaders by managing complex calendars, coordinating meetings across global time zones, preparing agendas and materials, tracking notes and action items, arranging domestic and international travel, processing expenses, and assisting with onboarding, events, facilities logistics, and team operations.

Support multiple senior executives by managing complex calendars, domestic and international travel, meeting follow-ups, priorities, communications, expenses, confidential information, and leadership events. Prepare executive materials, coordinate across global time zones, and build AI-powered workflows to streamline administrative processes. Partner with fellow Executive Assistants and the People Team while providing backup executive support.

Executive Assistant supporting company founders with business, personal, and operational tasks. Responsibilities include project coordination, expense reporting, travel planning, scheduling, event management, communications, confidential information handling, and follow-up tracking. The role requires strong organization, accuracy, discretion, communication, spreadsheet skills, flexibility, and the ability to work independently in a fast-paced remote environment.

Supports a VP-level executive by managing complex calendars, global travel, communications, priorities, expenses, meetings, and business reviews. Coordinates cross-functional deliverables, tracks action items, prepares reports and presentations, and serves as a liaison among executives, employees, customers, and stakeholders. The role also supports leadership communications, onboarding, engagement initiatives, and organizational effectiveness while maintaining discretion, confidentiality, and strong executive relationships.

Supports the CEO, CGO, CFO, and Chief Network Officer by managing complex calendars, travel, board logistics, communications, leadership meetings, and follow-through. Leads San Francisco workplace operations, vendor relations, visitor experience, and office culture. Owns strategy, budgeting, and execution for company and team offsites, while coordinating cross-functional initiatives and maintaining discretion in a high-growth, remote-first environment.

Manage office operations and provide high-level administrative support to executives. Responsibilities include calendar and travel coordination, visitor and meeting preparation, facilities and vendor coordination, catering and company events, correspondence and presentation preparation, stakeholder communication, confidential information handling, and operational support for Finance and People & Culture initiatives.

Provides confidential, high-level administrative support to an executive. Responsibilities include managing calendars, appointments, meetings, travel arrangements, correspondence, reports, inquiries, calls, visitors, records, document retrieval systems, and follow-up on pending matters. The role requires independent judgment, accurate document review, policy knowledge, and effective communication while maintaining confidentiality and supporting executive-office operations.

Provides executive administrative support to two Vice Presidents and one Senior Director in PayPal’s Legal organization. Responsibilities include calendar and meeting management, travel coordination, expense reporting, purchase orders, events, office administration, visitor support, onboarding, confidential communications, and special projects. The role requires strong judgment, organization, communication, discretion, and proficiency with Microsoft Office and SharePoint.

Provides high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serves as a trusted, discreet strategic partner, coordinating priorities across global stakeholders and supporting business initiatives, board-level interactions, and transformation projects. Requires strong judgment, executive presence, organization, confidentiality, and independent decision-making in a fast-paced, remote environment.

Provides high-level administrative, calendar, communication, travel, meeting, expense, and project management support to senior clinical and clinical trial leaders. Coordinates complex domestic and international travel, conferences, meetings, invoices, purchase orders, and sensitive communications. The role requires discretion, proactive prioritization, strong organization, adaptability, confidentiality, and responsiveness in a fast-paced biotechnology startup environment.

Provide administrative and operational support to the leadership team by managing complex calendars, travel, email, meetings, events, action items, special projects, and stakeholder coordination. The role requires discretion with confidential information, strong organization, proactive follow-through, adaptability, and comfort working in a fast-paced hybrid startup environment.

Supports the Executive Director of Advancement and Advancement team through executive administration, calendar management, donor and prospect database support, fundraising reporting, event planning, correspondence, documentation, meeting notes, inventory, and logistics. The role requires strong organization, communication, confidentiality, judgment, multitasking, and proficiency with office productivity tools and CRM systems. Occasional evening and weekend event work is required.

Supports 3–4 senior executives by managing complex calendars, meetings, communications, travel, expenses, onboarding, access permissions, contracts, and operational workflows. Serves as an executive gatekeeper and liaison, coordinates high-stakes engagements, tracks action items, provides technology support, and uses AI tools to streamline administrative processes and improve productivity.

Provides comprehensive administrative and operational support to an executive, including calendar and travel management, meeting coordination, expense reporting, research, presentations, communications, and confidential information handling. Organizes leadership meetings, prepares agendas and reports, tracks action items, builds relationships across the organization, and may direct support staff or other resources.

Provides high-level administrative and operational support to executives by managing complex calendars, meetings, communications, travel, expenses, records, vendors, events, and special projects. The role coordinates priorities across Financial Lines and Cyber businesses, prepares executive and board materials, tracks follow-ups, handles sensitive information, and serves as a professional liaison for internal and external stakeholders.

Provides high-level administrative support to senior executives by managing correspondence, calendars, meetings, travel, expenses, projects, events, business reporting, and cross-functional coordination. Maintains critical organizational documents, prepares quarterly business reviews, tracks action items, and improves executive support systems and processes. Requires strong prioritization, communication, business judgment, multitasking, and project coordination skills.

Supports brand development, marketing campaigns, promotional activities, customer engagement, and brand operations. Collaborates with internal teams to create strategies and marketing materials, gathers customer and market insights, monitors campaign performance, and maintains relationships with customers, clients, and business partners.

Supports brand initiatives, promotional campaigns, brand consistency, customer engagement strategies, communications, presentations, and brand-related events. Coordinates with internal teams, clients, and business partners; monitors campaign progress; prepares performance updates; and contributes creative ideas to strengthen brand awareness. The role also involves maintaining brand standards and assisting with project execution in a collaborative, fast-paced environment.