Top Executive Assistant Jobs in Austin, TX

Provides comprehensive executive administrative support, including calendar and travel coordination, expense reporting, meeting logistics, presentations, records management, events, front-desk coverage, supply ordering, and confidential communications. Supports senior institutional leadership and coordinates administrative activities across university departments. The role is campus-based in Austin, Texas, five days per week, with occasional travel as required for university meetings.

Supports executive leadership through calendar and travel management, meeting coordination, communications, confidential information handling, project tracking, documentation, event planning, and office operations. The role also prepares presentations and reports, coordinates follow-up actions, liaises with stakeholders, and supports team culture and leadership initiatives.

Supports an executive by managing calendars, travel, meeting preparation, correspondence, follow-ups, stakeholder relationships, events, and confidential information. The role also improves workflows using AI and productivity tools, coordinates executive communications with investors and VIP clients, and provides administrative support to maintain executive effectiveness in a fast-paced healthcare technology company.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Serve as a strategic partner and trusted extension of the CEO by managing complex calendars, access, domestic and international travel, briefings, meeting materials, stakeholder relationships, board presentations, executive communications, and personal logistics. The role requires exceptional judgment, discretion, organization, initiative, adaptability, and availability across time zones and outside standard hours.

Provides high-level administrative support to senior executives through scheduling, correspondence, travel and expense management, meeting coordination, project and event ownership, business reporting, and cross-functional collaboration. Maintains organizational documents, prepares business reviews, captures action items, and improves administrative systems and processes. Requires strong communication, prioritization, business judgment, multitasking, and project coordination skills.

Supports C-suite executives and business divisions through calendar management, travel coordination, expense reporting, correspondence, meeting preparation, confidential information handling, and stakeholder communication. Also manages office operations, supplies, records, onboarding support, events, vendors, facilities services, general affairs, budgeting assistance, and internal communications. Korean-English bilingual communication is highly preferred for coordination with executives and global headquarters.

Support the CEO by managing complex calendars, domestic and international travel, correspondence, expenses, personal tasks, research, and confidential information. Coordinate vendors, events, appointments, and executive relationships while prioritizing requests and providing administrative coverage. Use AI tools to streamline inbox management, meeting preparation, travel planning, and research. The role requires frequent commuting to Orange County, reliable transportation, strong discretion, exceptional organization, and experience supporting C-suite executives.

Support the CTO by managing calendars, prioritizing time, preparing meetings, attending meetings when needed, capturing decisions and follow-ups, and delivering concise updates. The role involves coordinating with engineering and executives, using AI to streamline routine work, handling confidential and export-controlled information, and helping establish the company’s first executive assistant function.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Support C-suite executives and business divisions by managing complex calendars, domestic and international travel, expenses, correspondence, meetings, presentations, and confidential information. Handle office operations, records, onboarding logistics, vendor coordination, facilities services, events, budgeting support, internal communications, and general affairs. Korean and English bilingual communication is preferred for coordination with executives, stakeholders, and global headquarters.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Provides virtual administrative and executive support for multiple clients, including project management, scheduling, email management, lead conversion, research, data entry, deadline tracking, and adapting to changing priorities. Requires strong communication, independent problem-solving, time management, technology proficiency, and the ability to manage diverse client relationships remotely.

Manage clients’ sales pipelines through inbox management, LinkedIn and cold-email outreach, prospect research, CRM maintenance, qualification, proposals, scheduling, follow-ups, and pipeline reporting. Prepare sales collateral, support referrals and networking, coordinate handoffs, maintain outreach compliance, protect confidential data, and handle related administrative tasks. The role requires independent client ownership, strong communication, and at least 20 hours weekly in a remote contractor capacity.

Provides high-touch administrative support to a private equity founder and General Partner, including complex calendar management, meeting preparation, travel coordination, expenses, confidential tasks, and executive logistics. Manages up to two administrative staff, oversees Austin office services and facilities, coordinates vendors and visitors, supports firm-wide projects, and evaluates AI and office technology improvements.

Support three founders by managing complex calendars, domestic and international travel, office facilities, vendors, shipping, expenses, visitors, meetings, events, and offsites. The role requires proactive anticipation, discretion, organization, and calm problem-solving in a fast-paced technology company, while partnering with the Chief of Staff on daily operations.

Supports the CEO by managing calendars, inboxes, travel, meeting preparation, partnership communications, follow-ups, leadership meetings, expenses, invoices, and event logistics. Serves as a professional point of contact for partners and internal leaders, handles confidential information, prepares executive materials, and coordinates work across multiple time zones. Requires a dance industry background, Central Time availability, strong organization, polished communication, discretion, and proficiency with Microsoft 365.

Provides executive, operational, and strategic coordination support to the Senior Vice President of Innovative Finance. Responsibilities include calendar and travel management, executive briefings, stakeholder intelligence, meeting preparation, relationship tracking, reporting deadlines, procurement, event logistics, business development tracking, and special projects. The role requires coordination across global teams, governments, donors, investors, and partners while maintaining confidentiality and improving workflows with productivity and AI tools.

Provides remote executive and personal administrative support, including calendar and meeting management, travel coordination, expense reporting, confidential information handling, correspondence, event planning, record keeping, bill payment, and project follow-up. The role requires proactive organization, sound judgment, excellent communication, and the ability to manage competing priorities independently while supporting senior leaders and operational initiatives.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Supports the Global VP of Sales, Managing Director, and senior leadership team by managing calendars, travel, meetings, presentations, communications, confidential information, and action tracking. Oversees Austin office operations, partners with HR and IT on employee initiatives, supports strategic projects, and improves administrative processes and efficiency.

Provides proactive, high-touch support to three senior global leaders through complex calendar management, communications, meeting coordination, travel logistics, and confidential information handling. The role requires anticipating executive needs, resolving conflicts, triaging requests, translating decisions into action, and supporting leadership forums and international travel. It also serves as a visible culture carrier for the Austin office by strengthening relationships, community, and the employee experience.

Provide high-level administrative support to executive leadership (excluding CEO/Superintendent), manage complex calendars, travel, meeting logistics, records, contracts, and communications. Serve as liaison to stakeholders, support department initiatives and events, maintain confidentiality, and provide backup to Executive Operations Manager.